Administrative Roma

Administrative
Roma
Lazio, Roma

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to 'Connect the world'. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6, 500 staff in over 50 countries around the world and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Moveto hear expert insights on issues affecting global mobility, and read about the latest newsin the industry. You can also follow us onLinkedIn andInstagram.

Job Description

Key Responsibilities:

Generate and distribute accurate and timely invoices to clients based on services provided, terms, and agreements.

Verify billing information, including contract terms, pricing, and discounts, ensuring accuracy before invoicing.

Monitor and track client payments, follow up on outstanding invoices, and resolve payment discrepancies.

Manage cash collection processes, ensuring the timely and accurate collection of payments and maintaining a healthy cash flow for Vialto.

Maintain client accounts in the SAP system and update billing records with changes in contract terms, pricing, or other relevant information.

Collaborate with the sales team to ensure alignment between sales orders and invoicing.

Assist in the preparation of financial reports, including revenue forecasts, aging reports, and client account summaries.

Maintain accurate visibility on work in progress (WIP).

Control and process invoices from third-party vendors and authorities.

Provide excellent customer service by addressing billing inquiries and resolving issues promptly and professionally.

Liaise with engagement and internal teams to resolve billing-related matters.

Assist in the development and implementation of billing policies, procedures, and best practices.

Ensure compliance with legal and financial regulations related to billing and invoicing.

Contribute to process improvement initiatives to streamline billing procedures and enhance efficiency.

Assist in month-end and year-end financial closing processes as needed.

Maintain accurate and organized financial records and documentation.

Required Qualifications:

Bachelor's degree

Fluent in Italian and English

Excellent attention to detail and organizational skills.

Ability to manage multiple tasks and deadlines efficiently.

Strong communication skills, both written and verbal

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Ability to work independently and collaboratively within a team.

Additional Information

This role is open in the hybrid model in Rome

We are an equal-opportunity employer that does not discriminate on the basis of any legally protected status. Please note, AI is used as part of the application process.