Administrative Assistant Milano

Administrative Assistant
Milano
Lombardia, Milano

Current job opportunities are posted here as they become available.

Musco Lighting is seeking a dynamic and detail-oriented Project Administrative Assistant to join our Project Team supporting a large scale international multi-sports event in Milan. This role will provide vital administrative and organizational support, ensuring the seamless execution of project activities. The ideal candidate is bilingual in Italian and English, with exceptional communication and multitasking skills. The ideal candidate will exhibit high standards, have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Key Responsibilities: Administrative Support: Manage schedules, coordinate meetings, and maintain calendars for the project team. Prepare and distribute project-related documentation, including reports, presentations, and correspondence. Assist with the preparation of project plans, timelines, and budgets. Communication and Liaison: Act as the primary point of contact for communication between Musco and local stakeholders, vendors, and partners in Italy. Translate documents and interpret conversations as needed between Italian and English. Ensure clear and accurate communication to facilitate smooth project execution. Logistics Coordination: Organize travel arrangements, accommodations, and event logistics for the project team. Track and manage project inventory, supplies, and equipment. Coordinate shipments and deliveries in compliance with project timelines. Documentation and Reporting: Maintain organized records of project-related activities, ensuring documentation accuracy and accessibility. Compile and distribute regular status updates and progress reports to stakeholders. Support compliance with local regulations, permits, and project requirements in Italy. Team Support: Assist in resolving administrative or logistical challenges as they arise. Foster a collaborative and efficient team environment by anticipating and addressing team needs. Support additional tasks as assigned to ensure the project's success. Qualifications: Fluency in Italian and English (verbal and written) is mandatory. Proven experience in administrative roles, preferably in project or event management. Excellent organizational skills with attention to detail. Strong communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools. Ability to multitask and prioritize effectively in a fast-paced environment. Familiarity with Italian business culture, regulations, and practices is a plus. Flexibility to adapt to changing project needs and schedules. Why Join Musco? At Musco, you'll work on globally impactful projects and join a team committed to delivering excellence. This large scale international multi-sports project offers a unique opportunity to contribute to a historic event while leveraging your skills and language expertise in a collaborative, innovative environment.

Application Process: To apply, please submit your resume and a cover letter detailing your qualifications and enthusiasm for this role. Applications will be accepted until February 28 th , 2025.

Musco Lighting is an equal-opportunity employer, committed to fostering an inclusive and supportive workplace.

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