Administrative Assistant trieste

Administrative Assistant
Trieste
Friuli Venezia Giulia, trieste

Descrizione dell'Azienda/Istituzione/Organizzazione

Founded in 1964 by the late Nobel Laureate Abdus Salam and located in Trieste (Italy), the Abdus Salam International Centre for Theoretical Physics (ICTP) seeks to accomplish its mandate by providing scientists from developing countries with the continuing education and skills that they need to enjoy long and productive careers. ICTP has been a major force in stemming the scientific brain drain from the developing world. For more than 50 years, ICTP has been a driving force behind global efforts to advance scientific expertise in the developing world.

Descrizione della posizione lavorativa

The World Academy of Sciences (TWAS) aims at building scientific capacity in developing countries. The TWAS Executive Director is the overall responsible officer for the Secretariat of TWAS, the Organization for Women in Science for the Developing World (OWSD) and the InterAcademy Partnership (IAP).

Under the overall delegated authority of the Executive Director of TWAS and the direct supervision of the Administrative Assistant, the incumbent will be involved in the completion of standard administrative support and activities and processes as per UNESCO Rules and Regulations. As a team member, the incumbent will provide administrative and support services in procurement, IT, processing transactions, controlling and maintaining accounts and databases, and preparing routine reports, correspondence, and technical and administrative documentation.

Descrizione del profilo ricercato Required qualifications: Completed secondary, technical and/or vocational school; Skills and Competencies; Excellent knowledge of modern office skills; Good interpersonal and communication skills; Good organizational and coordination skills; Ability to ensure efficiency; Flexibility to adjust to work schedules and priorities; Excellent knowledge (spoken and written) of English and Italian. Desiderable qualifications: Tact and ability to work harmoniously with visitors and staff of diverse national and cultural backgrounds; Experience in a procurement related role; United Nations Development Programme (UNDP) procurement qualifications accredited by the Chartered Institute of Procurement and Supply (CIPS or similar procurement related training; Experience in IT support and website content management tools; Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian, Spanish). Descrizione dell'esperienza richiesta

At least three (3) years of relevant working experience in providing administrative or financial assistance.

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