Administrative Assistant Lazio

Administrative Assistant
Roma
Lazio, Lazio

About APCO Worldwide

Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East and Asia. APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and many of the top companies on the Fortune 500. The firm is a majority women-owned business.

**The opportunity**:

We are currently looking for an Administrative and Office assistant to be based in **Rome.

**Responsibilities

- Ensure reception/switchboard is covered always during office hours.

- Set up of meetings/events, including meeting room technology, to ensure a smooth and professional environment for all visitors, external and internal clients

- Provide administrative support to both the Head of Administrative team and the business consultants

- Support vendors management and assessment; process invoices, POs, payments; manage communications and relationships with external suppliers

- Demonstrate the ability to follow policies and procedures clearly and the forethought to highlight necessary amendments, ensuring documentation is up to date

- Liaise with the Head of Administrative team to support Client Business Managers with tenders and new business activities; ensure that accounting policies and procedures are respected; facilitate communications with the Finance department (based in London)

- Depending on the current and future scenario, arrange travel including booking flights, transfers, accommodation and visas in accordance with company's Travel Policy might be required

- Any other tasks as deemed reasonable

- Excellent written and verbal communication skills

- Proficient in Italian; good command of English (is **a must)**:

- Excellent relationship-building skills

- Solid time management skills

- Solid Microsoft Office skills

- Ability to handle sensitive information and maintain discretion and confidentiality

- Enthusiastic, positive and flexible attitude with a 'can do' approach.

- Able to work both independently and as part of a team

**Qualifications **& Requirements

- High School/University degree

- Ideally, between 1 to 2 years' experience as Administrative/Office Assistant or in an equivalent role

- Prior experience in consultancy is a plus

**About APCO in Italy

APCO's multilingual team helps clients navigate the complex policy, regulatory and media landscape in Italy, one of the largest European markets, which is currently developing a number of ambitious economic and institutional reforms to re-launch the local economy. Our Italy team, with offices in Rome and Milan, is fully integrated with APCO's global operations and offers clients cross-sector services, empowered by an in-depth knowledge of the national landscape and a strong network of media and institutional contacts.

APCO was awarded Best Agency to Work for: EMEA Network in 2017 and 2019 and EMEA Corporate Consultancy of the year, 2019 by the PRovoke Media.