Administrative Assistant Government Affairs & Milano

Administrative Assistant Government Affairs &
Milano
Lombardia, Milano

Job Summary

The position is responsible for providing administrative and clerical support to the Government Affairs and Public Affairs departments.

**Responsibilities and Duties

- Prioritizes workload involving multiple, large projects and tight timelines.

- Arranges for needed resources in order to meet deadlines.

- Advanced user of software programs such as Excel, Access and PowerPoint to create graphs and charts.

- Under manager's direction creates draft reports, documents, presentations and templates using raw data.

- May gather data from internet searches.

- Understands the goals and objectives of the entire departments and contributes to the attainment of those goals and objectives.

Keeps the bigger picture in mind and influences workflows accordingly.

- Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities.

- Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.

- Purchase Order processing.

Budget tracking.

- May assist with facilities space planning or office set-up.

- Assists in the induction of new administrative assistants and other members of staff.

- On an on-going basis, acts as a resource to other administrative assistants and is sufficiently experienced to cover for other administrative assistants who may be out of office for an extended period of time.

**Qualifications and Skills

- Excellent verbal, written, and interpersonal skills are required.

- Knowledge and understanding of administrative and office policies and procedures.

- Advanced knowledge of and proficient use of the Office suite.

- Works under mínimal supervision, receiving occasional direction from managers if performing non-routine duties.

- Demonstrated ability to support cross-functional projects managing contracts and dealing with external providers.

- Requires a minimum of a high-school diploma (or international equivalent) and relevant administrative experience.

- Fluency in both spoken and written English and Italian.

**Job Types**: Temporary, Contract

Job Location:

- Milano Centro, Lombardia

Required languages:

- Italian

- English