Administrative Manager
- Manage trade registration and City Hall formalities, closing, and operating permits for stores and offices;- Maintain records and databases of local authorizations;- Represent the company during visits from local authorities;- Guide customer support and stores regarding claims and local authority visits;- Implement measures to prevent claims and ensure compliance;- Support stores during controls from local authorities by providing necessary guidance and documents;- Record and renew guarantee letters in coordination with relevant departments;- Handle allocating fixed assets, including insurance, registrations, permits, and services;- Manage collaboration with suppliers and monitor budgets and costs related to fixed assets;- Organize maintenance services and manage rental assets as needed;- Process all related invoices in the internal system;- Manage the car fleet;- Sponsorships and Donations in cooperation with EB;- Coordinate with partners and beneficiaries to maximize mutual benefits;- Manage contractual agreements, budgets, costs, and compliance;- Engage with internal team members and stores to organize sponsorship projects;- Coordinate with internal departments and brokers for company insurance matters;- Prepare Workplaces for New Employees;- Order working tools and devices;- Prepare access to mailbox platforms and servers;- Ensure all necessary resources are available for new employees to begin work effectively;- Manage the Old Stocks reporting inventory levels;- Coordinate the shipment of goods to buyers of old stocks;- Acquire buyers for old stocks and monitor the market;- Act as the contact person for GDPR Compliance, working closely with external lawyers and involved departments;- Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel;- Oversee and manage a team of administrative staff;- Delegate tasks, provide guidance, and ensure team performance meets company standards;- Conduct performance reviews and support team members' professional development;- Translate necessary documents and organize their legalization;- Perform other administrative duties as required;- Other administrative tasks. Strong organizational skills and ability to prioritize workload;Strategic thinking and adaptability to unforeseen situations;Strong communication and collaboration skills in English language;Proficiency in Microsoft Office;Negotiation skills;Problem-solving abilities and critical thinking;Ability to work independently and as part of a team;Attention to detail and accuracy;Understanding of local regulations and compliance requirements;Familiarity with sustainability practices and reporting;Project management skills;Leadership and team management skills. WHY WORK WITH USWe are a solid and fast-growing company, with an extensive expansion plan in Italy for 2024;We offer a dynamic, goal-oriented and collaborative working environment;Opportunities for professional growth and development, thanks also to internal training programs and to participate in international projects;Discounts on the products of all 5 brands of the LPP Group, which can be used both in stores and on e-commerce portals. ADDITIONAL BENEFITS AND COMPANY TOOLSMobile phone and laptop;Meal vouchers. If you want to be part of the development and success of an ever-growing company in Italy, join our team and send your resume now!To learn more about the LPP Group and our brands, visit the website: https://www.lpp.comThis announcement is addressed to both sexes, pursuant to laws 903/77 and 125/91, and to people of all ages and nationalities, pursuant to legislative decrees 215/03 and 216/03.
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