Administrative Manager
Manage trade registration and City Hall formalities, closing, and operating permits for stores and offices; Maintain records and databases of local authorizations; Represent the company during visits from local authorities; Guide customer support and stores regarding claims and local authority visits; Implement measures to prevent claims and ensure compliance; Support stores during controls from local authorities by providing necessary guidance and documents; Record and renew guarantee letters in coordination with relevant departments; Handle allocating fixed assets, including insurance, registrations, permits, and services; Manage collaboration with suppliers and monitor budgets and costs related to fixed assets; Organize maintenance services and manage rental assets as needed; Process all related invoices in the internal system; Manage the car fleet; Sponsorships and Donations in cooperation with EB; Coordinate with partners and beneficiaries to maximize mutual benefits; Manage contractual agreements, budgets, costs, and compliance; Engage with internal team members and stores to organize sponsorship projects; Coordinate with internal departments and brokers for company insurance matters; Prepare Workplaces for New Employees; Order working tools and devices; Prepare access to mailbox platforms and servers; Ensure all necessary resources are available for new employees to begin work effectively; Manage the Old Stocks reporting inventory levels; Coordinate the shipment of goods to buyers of old stocks; Acquire buyers for old stocks and monitor the market; Act as the contact person for GDPR Compliance, working closely with external lawyers and involved departments; Oversee the sustainability reporting process, ensuring accurate data collection and guidance for involved personnel; Oversee and manage a team of administrative staff; Delegate tasks, provide guidance, and ensure team performance meets company standards; Conduct performance reviews and support team members' professional development; Translate necessary documents and organize their legalization; Perform other administrative duties as required; Other administrative tasks.
Strong organizational skills and ability to prioritize workload; Strategic thinking and adaptability to unforeseen situations; Strong communication and collaboration skills in English language; Proficiency in Microsoft Office; Negotiation skills; Problem-solving abilities and critical thinking; Ability to work independently and as part of a team; Attention to detail and accuracy; Understanding of local regulations and compliance requirements; Familiarity with sustainability practices and reporting; Project management skills; Leadership and team management skills.
WHY WORK WITH US We are a solid and fast-growing company, with an extensive expansion plan in Italy for 2024; We offer a dynamic, goal-oriented and collaborative working environment; Opportunities for professional growth and development, thanks also to internal training programs and to participate in international projects; Discounts on the products of all 5 brands of the LPP Group, which can be used both in stores and on e-commerce portals.
ADDITIONAL BENEFITS AND COMPANY TOOLS Mobile phone and laptop; Meal vouchers.
If you want to be part of the development and success of an ever-growing company in Italy, join our team and send your resume now!
To learn more about the LPP Group and our brands, visit the website: https://www.lpp.com This announcement is addressed to both sexes, pursuant to laws 903/77 and 125/91, and to people of all ages and nationalities, pursuant to legislative decrees 215/03 and 216/03.
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