Administrative Specialist Bardi

Administrative Specialist
Bardi
Emilia Romagna, Bardi

Administrative specialist/receptionist**:

**Provides general administrative support in reception to leaders.

Exercises discretion and independent judgement in managing flow of work.

Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

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**Responsibilities / Duties**:

- ** Provide a wide variety of professional administrative support in reception under limited direction of the supervisor.

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- ** Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process.

May attend meetings to assist with presenting materials or taking notes.

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- ** Demonstrates good problem-solving skills.

Good team player and a fixer.

Helps troubleshoot issues and serves as a point person for questions or guidance.

May act as department focal point with external vendors, service providers, etc.

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- ** Schedules meetings and receives meeting notices for manager.

**Proactively manages conflicting meetings.

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- ** Participate to initiates /activities that contribute to the achievement of team goals.

**Builds appropriate rapport and effective relationships within Dow.

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- ** Management of the Reception service responding in detail to requests from both external visitors and internal staff;**:

- ** Visitor registration by checking the correct execution of the induction test; check that the authorization to access the site is present as per the specific form, reporting any non-compliance.

Control of the personal details of all incoming personnel by means of an identity document.

Compilation and updating of a file where all visitors and external companies are registered.

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- ** Creating security badges for visitors and contractors**:

- ** Registration of incoming drivers, compilation of the driver register, management of incoming and outgoing vehicles.

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- ** Incoming and outgoing telephone calls; updating internal telephone numbers and mobile phones.

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- ** Correspondence service with sorting of incoming and internal correspondence, registered mail registration**:

- ** Auto pool management taking note of the requests through the appropriate file; control of the cleanliness of cars, overhaul, breakdowns, coupons, etc.

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- ** Hotel booking at the request of visitors, taxi shuttle booking when required, maintaining contact with visitors and the service requestor.

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- ** Monthly data report like for example the km of the cars in our company fleet**:

**Qualifications / requirements**:

- **Vocational degree**:

- ** Previous experience as a receptionist**:

- ** Computer skills (Excel, Word, Outlook, **PowerPoint**)**:

- ** Intermediate English level**:

Dow Offers:

- A robust total rewards program, including: competitive base pay, variable pay that rewards individual, team, and Company performance, and comprehensive benefits

- On-going learning opportunities within a diverse, inclusive and rewarding work environment

- Career experiences that can span different Dow businesses and functions with opportunities for personal and professional growth

- The chance to work within a global company and interact with colleagues from around the world

- Opportunities that spark your imagination and ignite your passion to help others

**About Dow

Dow (NYSE: DOW) combines global breadth, asset integration and scale, focused innovation and leading business positions to achieve profitable growth.

The Company's ambition is to become the most innovative, customer centric, inclusive and sustainable materials science company, with a purpose to deliver a sustainable future for the world through our materials science expertise and collaboration with our partners.

Dow's portfolio of plastics, industrial intermediates, coatings and silicones businesses delivers a broad range of differentiated science-based products and solutions for its customers in high-growth market segments, such as packaging, infrastructure, mobility and consumer care.

Dow operates 106 manufacturing sites in 31 countries and employs approximately 35, 700 people.

Dow delivered sales of approximately $39 billion in 2020.

References to Dow or the Company mean Dow Inc. and its subsidiaries.