Administrative Support Intern, Italy Milano

Administrative Support Intern, Italy
Milano
Lombardia, Milano

Help us change lives

At Exact Sciences, we're helping change how the world prevents, detects and guides treatment for cancer.

We give patients and clinicians the clarity needed to make confident decisions when they matter most.

Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you're working to help others.

**Position Overview

The Intern Administrative Support, supports in a variety of duties in the commercial organization to streamline business processes and drive efficiencies.

This position provides administrative support related to a variety of areas, including managing calendars, compiling, and analyzing data, support to organize events and Commercial meeting logistics, functional budget processes (Volume and OPEX) and serving as a support for contracts with vendors facilitating the approval process and PO tracking status.

Given the nature of the function, integrity and ability to maintain confidentiality is key to the success of the position.

This position is office based In Exact Office in Milan, Italy

**Essential Duties

- Support internal and external requests and proactively manage cadence for standing meetings (one-on-ones, team meetings, etc.

); Support Budget Processes and other tasks.

- Support record-keeping through management of an efficient communication and organizational system.

- Support the administrative, technical, commercial aspects of the tender process and the stipulation of supply contracts.

- Support people in the processes related to management of contracts and purchase requisition requests with vendors.

Receive all commercial invoices, assign appropriate purchase order and work with appropriate owner to get final approval to process.

- Maintain documentation and tracking system of purchase orders for vendors to keep team informed of status and history.

- Support preparation and presentation materials for meetings.

- Support organization for internal and external commercial events, which may include venue contracting, food and beverage coordination, entertainment & attendance tracking.

- Support assistants and Coordinators from multiple functions internally and with partners externally

- Support team communication efforts by authoring or editing team or company-wide communications.

- Support in project teams cross-business unit initiatives, as needed.

- Communicate and collaborate cross functionally and within commercial team.

- Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.

- Strong interpersonal and teamwork skills; ability to easily convey concepts and priorities, as well as ability to solicit feedback and inputs.

- Build relationships and effectively connect with others; approachable and viewed as a responsive resource for employees and leaders.

- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.

- Ability to act with an inclusion mindset and model these behaviors for the organization.

- Ability to work on a mobile device, tablet, or in front of a computer screen

- Ability to use a telephone through a headset.

**Minimum Qualifications

- Bachelor's degree in business administration, Administrative support or field as outlined in the essential duties or High School Diploma/GED and 1 years of experience relevant experience as outlined in the essential duties in lieu of Bachelor's Degree.

- Optional Student as curricula

- Demonstrated initiative and innovation attitude.

- Attitude identifying needs for improvement and seeking/developing creative solutions.

- Attitude Demonstrating ability to interact professionally, coordinate and communicate effectively with internal staff and external customers.

- Well-organized with extremely strong attention to detail.

- Strong, organizational and time-management skills.

- Excellent verbal and written communication skills.

- Adaptable, open to change and able to work in ambiguous situations and respond to new information and unexpected circumstances.

- Strong interpersonal and teamwork skills including the ability to easily convey concepts and priorities as well as the ability to solicit feedback and inputs.

- Proficient in Microsoft Office, Excel, Word, PowerPoint.

- Languages: English " B2"

The annual base salary shown is a national range for this position on a full-time basis and may differ by hiring location.

In addition, this position is bonus eligible, and is eligible to receive company stock upon hire as well as annually.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage.

Learn more about our benefits.

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