Assistant Obu Milano

Assistant Obu
Milano
Lombardia, Milano

JD Assistant OBU

At AstraZeneca, we believe in the potential of our people and you'll develop beyond what you thought possible.

We make the most of your skills and passion by actively supporting you to see what you can achieve, no matter where you start with us.

As **Assistant **in addition to basic support, you will support more Senior Managers and provide broader department support to a number of managers.

Tasks may include project management of functional activities, supporting the team in communication/responses to different stakeholders, booking meetings, maintaining documentation, establishes systems and structures for day to day functioning of their responsibilities.

In some instances you may supervise others and allocate resources as necessary.

The role broadly includes the following key components:

- Responds on behalf of the FH to different stakeholders maintaining high professional standards whilst meeting conflicting needs

- Accurately transcribes, types, formats, and proof reads a wide variety of material (for example correspondence, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.

May complete in own language and English.

- Based on mktg team input, manages administrative tasks using internal systems:

- Congress activation using VEEVA tool

- Multiple type consulting docs (e. g.

KEEs indirect consultancy docs for AZ personnel training)

- In coordination with finance and purchasing, external vendors /third parties due diligence and inclusion in AZ list

- Uses desk top publishing software to design more complex documents to support the work of the department they support

- Provides specialist project based administrative support when required

- Coordinates internal and external meetings/conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available; in accordance with ABMs and marketing team manages scheduling and logistics of local alliance meetings (DFT, cycle meetings, other)

- Prepares documents, presentation materials and official information releases and distributes to required stakeholders

- Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time

- Budget management in accordance with the marketing department

**ESSENTIAL REQUIREMENTS

- Prior PA Experience

- Ability to follow processes

- Good communication skills

- Specialist knowledge in relation to administrative/business support activities in the relevant area

- Competent in the use of relevant office equipment and systems

- Experience of a variety of software/systems

- Written and spoken communications

- Thorough understanding of the local organization, and extensive knowledge of how local business processes interface to other relevant processes and information systems.

- Able to undertake a full range of mathematical calculations/activities relevant to the area of work

- Confidentiality

- Can create and maintain systems for efficiency for both self and others

- Customer Service Skills

- Good English knowledge

**DESIRABLE REQUIREMENTS

- Relevant vocational qualifications or equivalent experience

- Team management skills

- Bachelor degree