Business Administrative Assistant - Commercial Lazio

Business Administrative Assistant - Commercial
Roma
Lazio, Lazio

About InPost InPost is a leading player in the business to consumer parcel delivery market.

In Poland, they are successfully redesigning the last mile for e-commerce as the market leader.

InPost covers the Italian market with a network of 4300 PUDOs (Pick Up and Drop Off points) and 3100 fully automated parcel lockers (that are accessible 24/7) enabling customers to collect, send and return parcels at their earliest convenience.

The aim is to continue scaling InPost in the Italian market in a similarly rapid trajectory to that of Integer's Polish home market.

We're passionate about our mission and products and our People are the reason we succeed.

We're looking for people with drive and curiosity, who will join us in re-writing the norm!

Overview: The Business Administrative Assistant - Commercial Team - is responsible for providing comprehensive administrative support to the commercial team.

This role plays a crucial part in ensuring efficient day-to-day operations and supports the team in achieving its sales and business objectives.

The ideal candidate will be highly organized, detail-oriented, and possess strong communication skills.

Key Responsibilities: Administrative Support:Manage the team's calendar, scheduling meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas, minutes, and follow-up action items. Handle correspondence, phone calls, and emails on behalf of the commercial team. Maintain and organize files, records, and documentation relevant to commercial activities. Sales Support:Assist in the preparation and distribution of sales presentations, proposals, and contracts. Track sales leads, opportunities, and customer interactions in CRM systems. Coordinate with the sales team to ensure timely follow-up on leads and customer inquiries. Prepare and analyze sales reports, tracking team performance against targets. Data Management:Input and maintain accurate data in relevant systems (e. g. , CRM, ERP). Generate and distribute regular reports on sales activities, pipeline status, and market trends. Assist with data analysis to support strategic decision-making. Coordination and Communication:Act as a liaison between the commercial team and other departments (e. g. , finance, marketing). Facilitate communication and information flow within the team and with external partners. Organize and coordinate team events, training sessions, and workshops. Process Improvement:Identify and suggest improvements to existing processes and workflows to enhance efficiency. Implement best practices in document management, scheduling, and communication. General Office Duties:Manage office supplies and resources for the commercial team. Assist with onboarding new team members, including setting up workstations and providing necessary tools and resources. Handle other administrative tasks as required by the team or management. Qualifications: Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of 2 years of experience in an administrative role, preferably within a commercial or sales environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with CRM systems (e. g. , Salesforce, HubSpot) is a plus. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. What We Offer: Excellent Work-life balanceOpportunities for career growth and development. A supportive and collaborative work environment. The chance to be part of an innovative and rapidly growing company.

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