Business Assistant, Milan Milano

Business Assistant, Milan
Milano
Lombardia, Milano

Social network you want to login/join with: This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

Job summary As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment.

We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment.

In this role, you will need to demonstrate flexibility and an advanced Assistant skillset.

A high degree of confidentiality is also essential for this role.

Job responsibilities Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels.

Partners with relevant groups to execute travel and entertainment booking and enable expense processing within policy - escalates and enforces all CIB/Firmwide T&E policies with their team including receipt requirements and timely handover of required information.

Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity.

Partners with relevant groups to enable expense processing.

Works with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups.

Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required.

Oversees distribution lists, technology usage and other administrational housekeeping.

Becomes integral part of business, understands changeable group priorities and business expectations.

Partnerships with assistants cross Line of Business to provide coverage as required.

Involves in PPT, projects and training for the right candidate subject to performance strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.

Required qualifications, capabilities, and skills Professional client handling, ability to build and maintain business relationships.

Full competency in diary management, can apply good judgment and understand competing priorities.

Strong, executive communication style both written and verbal.

Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers' time and business costs.

Can demonstrate pro-activity and ownership within the role.

Strong awareness of expense systems and cost control initiatives, can champion expense policy.

Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies.

Is flexible, willing, and receptive to change, has a high level of attention to detail and delivers high quality results.

Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation.

Is a strong team player and solution-oriented, has potential to act as a role model to peers.

Stays current with all CIB/Firmwide Policies and can comfortably ensure those they support understand how to adhere to same.

Will escalate concerns or issues.

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