Contract And Administrative Clerk - Temporary Lazio

Contract And Administrative Clerk - Temporary
Roma
Lazio, Lazio

Primary Objective of Position

The role, reporting directly to Contract & Tender manger will manage:

- Support of marketing sponsorship.

- Support on contract finalization and payments verifying compliance as per procedural requirements.

**Major Accountabilities

- Supporting the Marketing Logistic & Business Administrator Supervisor

to prepare reporting file for steering committee and collecting documentation for sponsorship contracts as per procedural and divisional requirements related to

- ECM and no ECM

- Educational Grant

- PSA

- Preparing internal documents required by divisional process and procedure, to finalize sponsorship contracts, as:

- Insert and allocate budget in Project Monitoring

- OCR and Third-party process

- Vendor creation

- FMV tool

- Support contract finalization as per timing required by procedure working in strict connection with the sponsorship promoter

- Collect documents for invoicing and monitoring the status to ensure the right payment as per contract timing

- Support on ad hoc presentations for update meetings related to sponsorship, procedure and payment

- Promptly and accurate storing of contract's documents

- Contract signatures' collection approval

- Works in strict connection with Quality and Marketing functions as per contracts requirements.

- Collecting actual PM info to support finance in preparing actual analysis for monthly meeting with marketing/finance team

- Ensures that all activities are performed in compliance with quality system requirements.

**Education

Master's degree and at least 2 years' experience in marketing/compliance function in multinational pharma/ medical healthcare companies.

**Background

- Has a good knowledge of Office package (Excel/PowerPoint)

- Fluent written, spoken English.

- Flexible, open

- minded, and solution oriented

- Ability to deliver as per goals planned.

- Strong interpersonal relation and customer focus