Contractor Business Operations Specialist Milano

Contractor Business Operations Specialist
Milano
Lombardia, Milano

Why Join Us?

- Be a hero for our rare disease patients_

Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx.

We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth - so employees can thrive in all areas of their lives, in and outside of work.

Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.

If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team_.

_

**Position Summary**:

**_ ultra_**_focused - Work together to fearlessly uncover new possibilities_

Be a support for the projects, congresses and materials implementation.

Manage vendors and be responsible for project's timelines and purchasing management.

Be responsible for orders and national regulatory requirements, supporting the Customer Service and Supply Chain team.

Make sales analysis and lead the CRM.

**Work Model**:

Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs.

In many locations, the business will set certain days each week that Flex employees are required to be onsite.

**Responsibilities**:

**Project/vendor management

- Coordinates internal and third-party/supplier functions for project execution and congress management, ensuring the execution of the deadlines

- Coordinates materials implementation

- Management of internal tool (Veeva) for material approval

- Collaborate with the regulatory department to account for promotional events and materials for AIFA

- Organize and plan internal meetings

**Sales orders

- Order management on the NSO platform and interact with Supply chain and 3PL

- Management of AIFA monthly order reporting**:

- Create and update new customer vendor forms

**CRM

- Data extraction for internal analysis

- Creation of half-yearly and annual ISF promotional visits for AIFA declaration

**Administrative support

- Purchasing project management (purchase order creation and contract lifecycle management, invoicing phase)

- Manage and update the new vendor creation

**Requirements**:

- +2 year of experience in pharmaceutical industries as business operation / project manager

- Excellent knowledge of English

- Excellent interpersonal and communications skills, enjoying teamwork

- Excellent computer skills (Word, Excel, PowerPoint, MS Office)

- Strong organizational and planning skills in a fast-paced environment **#LI-CK1 #LI-Hybrid

**_Full Time employees across the globe enjoy a range of benefits, including, but not limited to:_

- **_Generous vacation time and public holidays observed by the company_

- **_Volunteer days_

- **_Long term incentive and Employee stock purchase plans or equivalent offerings_

- **_Employee wellbeing benefits_

- **_Fitness reimbursement_

- **_Tuition sponsoring_

- **_Professional development plans_

- _Benefits vary by region and country_

- See our _CCPA Employee and Applicant Privacy Notice_. _

- See our _Privacy Policy_. _