Creative Project Lead Milano

Creative Project Lead
Milano
Lombardia, Milano

Creative Project Manager – Milan (Remote, Flexible, NY Hours) Overview BRAVÒ is a creative production studio that relies on a trusted network of external collaborators to produce award-winning video and photo projects.

We connect the best freelance talent in the industry with the right opportunities, bringing together creators, producers, and filmmakers for high-level execution.

We are looking for a Creative Project Manager to oversee the creative pipeline and manage the full project lifecycle—from briefing to execution and implementation.

This role requires exceptional organizational skills, communication, and adaptability , ensuring seamless coordination between the creative and production teams while maintaining efficiency.

This is a demanding but highly flexible role , perfect for someone who thrives in a fast-paced production environment and is comfortable with a non-traditional work structure.

There are no strict work/non-work delineations—you can be anywhere and have additional gigs but you must always be available and responsive as production requires, including occasional weekends.

Key Details • Location: Must be based in Milan but will work remotely.

• Availability: Must be responsive during New York business hours , as the rest of the team operates from NY.

This doesn't mean working late into the night, but being aware that 9 PM Milan time is still 3 PM in New York , so there may still be key tasks or requests coming in that need to be addressed before the NY team wraps up for the day.

• Flexibility: While working remotely, the expectation is high availability and responsiveness —this is not a traditional 9-to-5 role but one that adapts to production timelines.

• Software-Driven Approach: We believe in leveraging technology to streamline production.

If you're an old-school producer who relies solely on emails and spreadsheets, this role won't be a fit.

We use the following tools extensively, and you'll need to own them as skills : • Airtable – Project management • Figma – Creative documentation • Frame. io – Content asset storage • Google Drive – Archival and document management • Dropbox – Production-related file storage • Webflow & Kirby – Website management • Brevo – Mailing lists • AI & the Future of Work: We firmly believe in the future of work through AI and prioritize hiring candidates who are familiar with AI workflows and excited about the space.

Whether you're a ChatGPT wizard, an automation expert, or a Stable Diffusion pro , we value people who embrace technology to enhance efficiency, creativity, and production workflows.

If you're passionate about AI-driven tools , you'll thrive in this role.

Responsibilities Account Management • Act as the primary point of contact for clients, managing day-to-day communication and ensuring a professional client experience.

• Oversee the creative pipeline , including kicking off new projects, building and managing timelines, taking detailed meeting notes , consolidating feedback, and ensuring all client deliverables meet expectations.

• Lead approvals, provide timely updates, and manage client relationships with consistent communication.

• Ensure project health by monitoring deliverables and stakeholder satisfaction, both internally and externally.

• Manage new leads, RFPs, and pitch development , while presenting proposals at client meetings and identifying strategic partnership opportunities.

• Collaborate with the CCO to develop strategy, case studies, and insightful creative briefs that set the foundation for all projects.

Internal Management • Ensure all BRAVÒ communication channels (newsletter, Vimeo, website, social media, etc. )

are updated consistently and reflect ongoing projects and accomplishments.

• Align internal team members through regular check-ins, clearly defining roles and scopes.

• Provide a structured framework for calendars and schedules, optimizing productivity for both the EP and team members.

• Maintain and organize storage systems for creative deliverables and financial records, ensuring everything remains up-to-date and easily accessible.

Production Management • Demonstrate mastery of the production process , including research, concept development, pitching, pre-production, single and competitive bidding, budget planning (union and non-union), legal compliance, post-production, and ROI analysis.

• Hire and oversee Line Producers under BRAVÒ to execute projects efficiently and effectively.

• Identify and mitigate risks , ensuring workflows are optimized, bottlenecks are addressed, and deliverables remain on schedule.

• Coordinate with external creatives, freelancers, and vendors to maintain strong partnerships and deliver high-quality work.

• Research and share best practices across production models , staying current with evolving industry protocols and standards.

• Maintain and improve administrative systems , such as onboarding decks, payables platforms, and project tracking tools like Airtable and Google Drive , ensuring smooth workflows.

• Provide production expertise , offering guidance on planning, expense management, and material sourcing while staying updated on industry best practices and innovations.

Human Resources & New Business Development • Establish and uphold a strong creative point of view , improving creative outputs through execution and craft.

• Expand BRAVÒ's roster of talented makers, producers, independent contractors, and staff to strengthen capabilities.

• Identify and pursue new leads and client prospects with significant revenue potential through outreach, networking, and targeted communication.

• Develop relationships with top-tier production partners , including directors, editors, VFX artists, sound engineers, and crew, to support BRAVÒ's creative vision.

• Guide and mentor collaborators and the internal team , providing clear, timely feedback and celebrating successes to foster a positive work environment.

• Maintain broad networks and insights across industries —Fashion, Advertising, Lifestyle, Film, Tech, Music, and Contemporary Art—expanding BRAVÒ's market presence.

• Implement outreach programs, generate meetings, and nurture long-term client relationships with consistent follow-ups and tailored communication.

Qualifications • 3+ years of experience managing creative, strategy, and production teams.

• Proven ability to prioritize multiple projects , manage complex workflows, and communicate needs effectively.

• Strong written and verbal communication skills, with confidence in presenting to C-suite stakeholders.

• Experience in commercial production , including knowledge of BA, insurance, bid rate structures, and international (non-US) productions.

• Production & post-production expertise , with hands-on knowledge of industry processes.

• Client management experience, with a strong track record in high-budget productions.

• Passion for creative storytelling in advertising and media.

• Strong familiarity with Google Suite (Docs, Sheets, Drive), Airtable, Figma, Frame. io, and ChatGPT (for workflow and documentation automation).

• Bonus : Experience with visual AI tools (not required, but a plus).

Compensation • $ 3, 000 per month.

(Partita IVA) Remote Work & Hours • Must be based in Milan but will work remotely.

• The team is distributed globally , with core operations in New York.

• Availability during NY hours is required , but this does not mean late-night shifts.

By 9 PM Milan time, it's still 3 PM in New York , so there may be key things to wrap up before the NY team ends their workday.

• No strict work/non-work delineation —this is a fluid role, and responsiveness is expected as production requires, including weekends.

• During production, 12+ hour days may be required.

In between shoots, hours are flexible, but candidates must remain highly responsive via email and messaging platforms.

Ideal Candidate • Highly adaptable and comfortable with a high-demand, high-flexibility role.

• Thrives in fast-paced production environments.

• Exceptionally organized, able to manage multiple moving parts seamlessly.

• Digitally fluent, with experience using modern workflow tools.

• Can operate with independence and accountability while keeping teams aligned.

How to Apply If this sounds like you, send us your resume, portfolio, or a brief intro about why you're the perfect fit.