Department Coordinator Iv Ne

Department Coordinator Iv
Ne
Liguria, Ne

Schedule

8:30 AM-5:30 PM

Responsibilities General Purpose

Under the general guidance of the Director's Office Executive Assistant, this position will provide administrative support within the Director's Office suite, to the National Laser Users' Facility Manager, and to the Facility Security Officer.

This position will also serve as the backup to the Executive Assistant, performing a variety of advanced, complex assignments with minimal direction under their own initiative, and latitude for independent judgment.

This position deals with confidential administrative information.

Responsibilities 75% Director's Office Support: Provide backup to the Executive Assistant on daily activities when neededAssist with calendar and scheduling needsAssist with travel arrangements and reimbursementsAssist with daily meeting setup10% National Laser Users' Facility Manager Support: Maintain the Graduate Student's databaseAssist with creating/collecting/maintaining the yearly Laser Basic Science and National Laser User Facilities proposal database. Organize and facilitate the annual Omega Laser User Group workshopAssist with travel arrangement and reimbursements15% Facility Security Officer (FSO) Support: This position requires a Government Security Clearance. Assist the FSO with collecting and maintaining the laboratory's clearance holder's databaseAssist with foreign travel database inputAssist with foreign national visitors to the lab, this would include collecting mandatory visitor information, inputting data into the FACTS system and issuing visitor badges. Requirements At least 5 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimal supervision and direct office operations.

Or equivalent combination of education and experienceWillingness to obtain a government security clearance. Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required. Team player with positive friendly attitude. Proficiency with Microsoft Suite, virtual collaboration tools (Zoom, Box), Adobe, etc.

required. Office procedures, database entry principles, customer service and public relations principles, mailing and distribution methods, intermediate to advanced budget administration principles, inventory and supply maintenance principles, travel and event planning required. Intermediate knowledge of hardware and software functionality preferred. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law.

This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $21. 36 - $29. 90 Hourly

The referenced pay range represents the minimum and maximum compensation for this job.

Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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