Document Controller & Team Assistant - Cat. Protetta (L.68/99) Milano

Document Controller & Team Assistant - Cat. Protetta (L.68/99)
Milano
Lombardia, Milano

We are NHOA Group (formerly Engie EPS), a global player in energy storage and e-mobility, committed to shaping a future where clean energy and sustainable mobility coexist seamlessly. Our journey is guided by the mantra: "New Horizons Ahead. " About Us: NHOA Group is a key player in Energy Storage, eMobility, and EV fast and ultra-fast charging networks. We are proud contributors to the global transition towards a cleaner and more sustainable future through our business units: NHOA Energy for energy storage, Atlante, the largest fast and ultra-fast charging network for electric vehicles in Southern Europe, and Free2move eSolutions, the JV with Stellantis, for EV products and solutions. NHOA Group, with offices in France, Spain, United Kingdom, United States, Taiwan, and Australia, maintains research, development and production of its technologies entirely in Italy. Mission & Vision: Mission: Enable the global transition towards clean energy and sustainable mobility shaping the future of a next generation living in harmony with our planet. Vision: Be the Technology Global Leader in shaping a sustainable future, tackling Climate Change through large-scale energy storage, the largest EV fast and ultra-fast charging network in Southern Europe and plug&play residential charging solutions. Position NHOA Energy is looking for a Document Controller & Team Assistant, belonging to protected categories ("invalidi civili", L. 68/99) , who will work across three primary areas: Document Management: You will be responsible for managing the Document Management System (DMS) and documentation database for the technical departments. Administrative Support: You will assist the management of the technical departments in organizing meetings, tracking timesheets, conducting appraisals, managing budgets, coordinating travel, and processing expenses, ultimately improving the efficiency of the technology team and saving management time. Intellectual Property (IP) Management: You will support the VP R&D in managing the company's IP portfolio. Key Responsibilities: Set up and manage workflows in the DMS to ensure efficient operations. Maintain accurate versioning of technical documents within the DMS. Oversee the technical documentation database for the Technology department on MS SharePoint. Monitor and control timesheets and monthly expenditure reports using the Agile HR platform. Manage SAP inputs and outputs related to the technical department, including RDA (Request for Approval), component expediting, order statuses, and SAP report preparation. Assist the VP R&D and VP Engineering with budget preparation and coordinate scheduling for departmental appraisal meetings. Optimize travel arrangements for department employees, ensuring a seamless approval process. Support the VP R&D in maintaining the company's IP database and managing relationships with the patent consultant. Aid in the preparation and review of procedures, tools, instructions, and processes related to the company's Project Management Framework and Integrated Management System. Prepare and distribute a weekly departmental newsletter and project updates. Requirements Proficiency in both Italian and English (written and spoken) Excellent interpersonal and communications skills Advanced knowledge of Microsoft Excel, including data analysis and reporting Solid overall computer literacy, with experience in office software and tools Familiarity with SAP B-One or similar ERP system Other information Location : Hybrid remote and HQ in Milan, Piazzale Lodi What we offer An ambitious employer; we only want the best for you Professional experience in an international environment with frequent contact with other colleagues and partners around the world Strengthen cross-functional communication skills Be part of the young (34 on avg. ) and international (36 nationalities) group and work in a dynamic and fast-moving environment A revolutionary way of remote working that meets your needs (www.familyworking. it/en) A fast career track like only few other companies can match Always room for new ideas This announcement is addressed to both sexes, in accordance with Law 903/77 and Legislative Decree 198/2006, and to people of all ages and nationalities, in accordance with Legislative Decrees 215/03 and 216/03. J-18808-Ljbffr