Energy Team Executive Assistant Milano

Energy Team Executive Assistant
Milano
Lombardia, Milano

The Energy Team Executive Assistant will provide high-level administrative support to the Energy BU VP (Automotive BU SVP, Industrial BU VP ) and other Executives of their HQ Team.

Reporting directly to the Automotive BU SVP, the Executive Assistant provides executive support to him and the senior Managers in HQ.

KEY RESPONSIBILITIES:

- Manage sensitive matters with a high level of confidentiality and discretion (e. g.

decisions directly impacting the global operations of the Group)

- Sustain a daily calendar of meetings and events.

- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the Automotive Business Unit

- Arrange travel and accommodations for Energy BU VP and his senior Managers.

Prepare and manage related expense reports.

- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

- Excellent communication and time management skills; proven ability to meet deadlines.

- Ability to function well in a high-paced environment;

- Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.

- Use discretion, confidentiality, and good judgment to handle C-Level matters.

- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

- Conserve the Executive's time by reading, researching, collecting and analysing information as needed, in advance.

- Complete ad hoc projects as assigned

- Organize complex calendars and schedules; resolving any scheduling issues.

Fully manage Automotive BU SVP agenda and calendar and look-up his mailbox highlighting urgent matters and deadlines

PREFERRED ATTRIBUTES:

- Commitment to excellence - perform duties at the highest level possible on a consistent basis.

- Excellent communicator - able to interact with people of all levels in a confident, professional manner.

- Demonstrate ability and temperament to work with sensitive information.

- Service focus - dedicated to meeting the expectations of the Energy BU SVP and his team by maintaining effective relationships with interested parties.

Who are we looking for?

- Strong work tenure: 5 years of experience supporting C-Level Executives

- Demonstrated integrity and capability of managing sensitive and confidential information is a must

- A Bachelor's degree is preferred (marketing & management, . . )

- Flexible mind set

- Ability to communicate effectively and professionally

- Team working and problem-solving attitude / Team player - have team-oriented experience and approach.

- Capabilities in managing priorities and time

- Fluent English both written and spoken, other language is appreciated (Spanish, German )

- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Microsoft Teams, as well as SAP

- Strong ability to network and work with international teams

- Available when necessary to work overtime / flexible hours as dictated by the needs of business for projects and meetings

Additional information

- Prysmian Group, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills and abilities, who will enhance the quality of service and contribute to the Group's success.

Prysmian Group is committed to the development of an organization that prioritizes talent, where people feel respected, appreciated and free to fully express their human potential.

Prysmian Group strongly believes that diversity drives meritocracy and brings significant value at all levels of the organization, increases the possibility of capturing market opportunities and maximizing value for our customers and shareholders.

Prysmian Group bases its decisions on principles of equality, with evaluations based on the type of position and with a focus on best practices so individuals succeed based on their efforts and skills and their alignment with applicable job requirements. _