Event Manager - European Commission Varese

Event Manager - European Commission
Varese
Lombardia, Varese

Event Manager – European Commission (38093) Varese, ItalyLooking for a new challenge? Who we are? NTT DATA – a part of NTT Group – is a trusted global innovator of IT and business services headquartered in Tokyo.

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Location: Ispra, Italy - European Commission

Responsibilities:

Following tasks will be performed by external service provider:

Organisation of events such as meetings and workshops, whether on-site, hybrid or virtual: booking of physical or virtual meeting rooms and hotel accommodation, organisation of lunches and coffee breaks, request of transport services, request of entrance permits following the EC/JRC procedure for EU and non-EU visitors, conference assistant in case of need to introduce housekeeping rules to participants, meeting communication correspondent, meeting assistant in charge of the internal organization of the event according to the EC/JRC procedures and rules. Request transport services and daily entrance permits for occasional visitors. Follow-up the reimbursement of experts that participate to meetings and events. Collect, file, archive, secure and make accessible all necessary information and documentation. Report to the Head of Unit assistant and to the Head of Unit. Developing or contributing to the event concept. Providing the full project management of the event and ensuring service delivery from the initial proposal through to completion of the event. Managing the selected event platform, registration platform and other tools for the event management. Defining and/or implementing project milestones and deadlines. Liaison and coordination of external Contractors and their services (e. g. , catering, security, cleaning services, travel and accommodation) as well as identifying, contacting and liaising with speakers, moderators and other contributors and participants. Drafting and editing minutes, presentations, mailing lists and other materials. Collection of information and data on the event. Event management services shall be provided by the event manager as defined in Section above "Knowledge and skills. "Requirements:

Following skills are required for the performance of the above listed tasks:

8 years of experience minimum. Good understanding of event management tools, including virtual platforms and registration tools. Good experience managing different types of events, large and small. Experience in participant management. Excellent planning and organisational skills. Impeccable work ethics and solution orientation. Languages: Excellent knowledge of English – Level C2 in Understanding, Speaking and Writing. Good knowledge of Italian – Level B2 in Understanding, Speaking and Writing. Some soft skills the client will appreciate: Highly flexible and able to adapt to changing and/or conflicting priorities. Very good communication skills with technical and non-technical audiences. Analysis and problem-solving skills. Ability to conceptualize complex technical environments and issues. Proactive attitude, customer oriented and results-driven. Rapid self-starting capability and experience in team working and working in an international/multicultural environment. Our offer: You will have the opportunity to work in an international and multi-cultural environment. You will be able to work for interesting European projects that are managed by the European Commission. You will receive a nice compensation and benefits according to your level (Freelancers are also welcome). If you think you're a suitable candidate for this mission, don't hesitate and apply today!

Name: Please include your first and last name.

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Phone: Please include your country code.

CV / Resume: Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.

No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.

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