Executive Administrative Assistant - Private Bank Milano

Executive Administrative Assistant - Private Bank
Milano
Lombardia, Milano

As an Executive Administrative assistant within the Private Bank, you will predominantly perform diverse administrative duties requiring professionalism, confidentiality, a strong work ethic and common sense approach for a senior executive.

Support requirements will vary from day-to-day, applicant should have a solid EA background and skill set with a strong degree of flexibility given the demanding and complex nature of this role.

**Core Responsibilities:

- Advanced, proactive diary management, facilitating swift set-up of client and internal meetings

- Client facing position, internal and external client handling.

- Phone coverage, involving significant interaction with clients and senior members of the firm

- Meeting, conference calls, telepresence set up - internally and externally

- Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy.

Manage a multitude of frequent changes at short notice and prepare travel itineraries

- Management of expense processing through concur, reimbursement, and account reconciliations

- System functionality expert - utilise and navigate internal systems

- Become integral part of business, understand group priorities and senior executive expectation

- General administration duties

**Essential skills/experience**:

- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

- Professional client handling and relationship building with all clients, internal and external partners

- Is a team player who can build strong internal network and work in partnership with key internal partners in the PB and across lines of business.

- Is driven and can manage expectations through communicating proactively and often across different hierarchies.

Can quickly grasp the political landscape and key people within the organization

- Exhibits a positive, common sense, constructive attitude to drive executive's schedule and help manage time effectively

- Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion

- Is flexible, willing and open to change and feedback.

- Can demonstrate pro-activity and ownership within a role, and is solution oriented.

- Strong, executive communication style

- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.

- Has a high level of attention to detail and delivers high quality results

- Strong technical capabilities

- **Bi-lingual: Excellent English/Italian, CVs in English is required

J. P.

Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors.

Our first-class business in a first-class way approach to serving clients drives everything we do.

We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

We are an equal opportunity employer and place a high value on diversity and inclusion at our company.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.