Executive And Office Assistant Bardi

Executive And Office Assistant
Bardi
Emilia Romagna, Bardi

To provide full administrative support including, but not limited to:

# Extensive calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriately.

# Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees, and candidates.

# Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences. These may include multiple destination trips and high-risk locations. Proactively manage travel and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure.

# Complete monthly multi-currency business expenses; reconcile personal out-of-pocket and corporate card charges using Concur online expense tool.

# Produce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spelling.

# May organize and manage small department/team meetings and events.

# Provide team support and back-up coverage for peer assistants.

# Keeps abreast of internal administrative policies, practices, and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department's workload.

# CRM (Salesforce) tool management where required to ensure client organization and contact data is accurate and meetings are logged.

# Participate in project teams or focus groups when required.

# Performs additional tasks as assigned.

Teamwork / Service Orientation

# Demonstrates the ability to work productively and collaborate well with others.

# Demonstrates commitment to Capital's core values.

Core Administration / Ownership

# Demonstrates consistent accuracy and attention to detail.

# Takes responsibility for completing tasks in a timely fashion and with good judgment.

# Demonstrates an understanding of the EACG business and manager roles.

# Proficient with enterprise and EACG processes and systems.

Communication

# Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.

# Able to respond productively to feedback from all sources.

# Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly.

# Proactively seeks to understand the broader context for administrative requests to improve decision making.

Drives Change

# Proactively identifies potential issues/conflicts and provides effective solutions.

# Adapts to new tools and processes quickly and with a positive attitude.

# Proactively asks insightful questions better to understand systems, processes, the business, etc.

Great chance to join an international environment in a developing company.

SW: up to 2 days per week.

Medical Coverage. We are seeking an enthusiastic and self-motivated Executive & Office Assistant to join our client office in Milan.

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