Executive And Office Assistant Milano

Executive And Office Assistant
Milano
Lombardia, Milano

To provide full administrative support including, but not limited to: Extensive calendar management using good judgment and initiative to prioritize effectively; respond promptly to polling requests; communicate changes and updates to managers and colleagues appropriatelyCoordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees and candidates. Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences. These may include multiple destination trips and high-risk locations. Proactively manage travel and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departureComplete monthly multi-currency business expenses; reconcile personal out-of-pocket and corporate card charges using Concur online expense toolProduce general correspondence, reports, and presentations. Develop appropriate formats and check for grammar, punctuation, and spellingMay organize and manage small department/team meetings and eventsProvide team support and back-up coverage for peer assistantsKeeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department's workloadCRM (Salesforce) tool management where required to ensure client organisation and contact data is accurate and meetings are loggedParticipate in project teams or focus groups when requiredPerforms additional tasks as assigned Teamwork / Service OrientationDemonstrates the ability to work productively and collaborate well with othersDemonstrates commitment to Capital's core valuesCore Administration / OwnershipDemonstrates consistent accuracy and attention to detailTakes responsibility for completing tasks in a timely fashion and with good judgmentDemonstrates an understanding of the EACG business and manager rolesProficient with enterprise and EACG processes and systemsCommunication Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leadersAble to respond productively to feedback from all sourcesDistinguishes effectively between urgent and non-urgent requirements and adapts communication accordinglyProactively seeks to understand the broader context for administrative requests to improve decision makingDrives Change Proactively identifies potential issues/conflicts and provides effective solutionsAdapts to new tools and processes quickly and with a positive attitudeProactively asks insightful questions better to understand systems, processes, the business, etcGreat chance to join an international enviroment in a developing Company

SW: up to 2 days per week

Medical Coverage

We are seeking for an enthusiastic and self-motivated Executive & Office Assistant to join our client office in Milan.