Executive Assistant & Office Manager Milano

Executive Assistant & Office Manager
Milano
Lombardia, Milano

Insights

Kantar is the world's leading data, insights and consulting company and our Insights colleagues are experts in human understanding.

They help clients define what brands should stand for, how to disrupt and renew their offer, how to connect with audiences and how to win with consumers and customers.

Job Details

Executive Assistant and Office Manager

Milan

Kantar is the world's leading marketing data and analytics company.

We have a complete, unique, and rounded understanding of how people think, feel and act; globally and locally in over 90 markets.

By combining the deep expertise of our people, our data resources and benchmarks and our innovative analytics and technology, we help our clients understand people and inspire growth.

We are passionate about helping clients grow great brands.

Our professionals help clients manage and improve their media, communication and brand performance (acting and reacting fast as well as advising on longer term strategic decisions).

They also optimise marketing investment through more effective media deployment and creative efficiency; and shape the future to ensure brand growth.

Our expertise is rooted into our ability to meet the client's business needs whilst drawing on outstanding Kantar thinking.

We are looking for an experienced Executive Assistant and Office Manager for our premises in Milan.

As part of Kantar, you will support us to facilitate the CEO/Board/Extended Board activities and you will handle all activities linked to the office management, as well as supporting our HR department with some of the tasks.

KEY ACTIVITIES

- Support CEO and the Board members with meeting organization/schedule and general support

- Book business travel arrangements for senior management and other staff members

- Liaise with clients and business guests, organize events

- Handle office management responsibilities, such as office organization, project management, filling of documents and files (electrically and physically), etc.

- Maintain office correspondence and mails, cooperating with marketing for social media presence

- Handling HR tasks such as recruitment of the stage (included relationships and process with the universities) and support to the general recruitment process, supporting HR initiatives, coordinating the access to the "formazione finanziata" (learning and development funds from Fon. Dir.

and Forte) as well as the learning activities/meetings

- Responsible for the procedures for safety and security in the office (including organizing the learning activities around safety)

- Cooperate with the IT department to solve IT issues, when necessary

- Maintain a strong working relationship with other relevant departments

QUALIFICATIONS

- Professional standing and problem-solving

- Proficiency (written and spoken) in English and Italian

- Strong customer service and administration skills

- Deep knowledge in Microsoft Excel and Word

- Strong customer service and administration skills

- Outstanding communication and organizational skills (processing enquiries, booking, etc.

)

- Positive, flexible and proactive attitude, open to create new solution and improve processes

- Digitalization skills

WHAT WE OFFER

This position offers you an excellent learning opportunity - in contact with senior and international professionals and specialists.

With your support, you will be an active player of the company transformation (approach, attitude, ways of working etc. . ) with facilitating the business' work.

We offer an opportunity to join a company that's at the forefront of industry change and operates on international projects with global clients.

We are an equal opportunity employer and values diversity.

All applicants will be considered for employment without attention to race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Country

Italy

Location

Milan, Viale Monza

Why join Kantar?

We go beyond the obvious, using intelligence, passion and creativity to inspire new thinking and shape the world we live in.

We understand more about how people think, feel, shop, share, vote and view than anyone else.

Combining our expertise in human understanding with advanced technologies, nobody knows people better than Kantar.