Executive Assistant Lazio

Executive Assistant
Roma
Lazio, Lazio

Executive Assistant

- W&R Italy & Europe

**An exciting opportunity has arisen for a Professional Assistant to join the dynamic Work and Rewards team in Italy. The role will be responsible for providing full administrative support to the W&R leader in Italy and allocated senior leaders across Europe.

The successful applicant will be experienced with complex diary management and working in a fast-paced environment.

**The Role

- Complex diary management and meeting coordination

- Diary management and meeting coordination for other senior directors as required

- Supporting a team of senior leaders with their day to day activities

- Assisting with the preparation of a variety of documents eg WTW client contracts including formatting, proofreading in MS Word, MS Excel, and MS PowerPoint in accordance with the WTW brand.

- Acting as a facilitator across the business, including with legal advisors and clients.

- Invoicing reporting monitoring for large projects.

- Support marketing events and planning.

- Support to tender processes.

- Content review for Scopes of Work.

- Arranging travel

- Preparation of expense reports for consultants

- Records management to the standards required for a 'green light' audit

- Updating the client information database on behalf of consultants

- Building effective working relationships with the European Business Support Team, consultants and stakeholders

- Ensuring clients' queries are responded to in a timely matter, demonstrating the highest standards of professional excellence.

**The Requirements

- Proven experience in complex diary management

- Effective IT skills including Word, Excel, Outlook and PowerPoint

- Excellent time management and organisational skills

- Effective communication skills (both written and oral)

- Able to work independently using initiative whilst part of the wider Business Support team

- Proactive problem solver

- Demonstrate attention to detail, with high level focus on quality

- The ability to handle sensitive information in an appropriate manner

- A proven track record as a personal and team assistant, with experience engaging at senior management level, within a large corporate environment

**Equal Opportunity Employer