Executive Assistant Alessandria

Executive Assistant
Alessandria
Piemonte, Alessandria

The Bag-in-Box division is looking for a service-oriented, organized an proactive Team Assistant who enjoys working in an international fast-moving environment.

In this role you will provide administrative, secretarial and business support to our CEO and Excom (3 senior managers) with their day-to-day activities.

You will help the senior managers with ad-hoc projects spanning across different business areas, and you will be asked to support preparing reports and presentations.

You will be part of a high performing global team, with exposure to both the procurement leadership team and senior executive management in the company.

You will be required to manage confidential and sensitive information.

Main responsibilitiesSupport in preparation of executive slide decks for executive committee/team meetings and ad-hoc projectsSchedule group and team calls ensuring they fit wider team schedulesPreparation of agendas for team meetings and issuing minutesCoordination of contract management (R&D, Customers, Suppliers) requiring senior management review and approvalGeneral CEO/team admin support: arranging hotels, flights, reservations etc. Organisation of quarterly Excom and other ad-hoc eventsAnnual leave tracking / expense preparation for senior managementManage ad-hoc projects that arise on a day-to-day basis

Key competenciesGood level of IT knowledge especially in PowerPoint/Word and other MS Office suite applications is required. Analytical thinking and ability to handle complexity. Good communication and presentation skills. Ability and willingness to work in a collaborative and multinational environment. Team player, ability to take initiatives and collaborate with a wide stakeholder base. Fluent in English and another European language is a plus.

Smurfit Westrock is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, pregnancy, religion, national origin, ethnicity, citizenship, sexual orientation, age, marital status, disability, genetic information, status as a Vietnam Era, disabled veteran, special disabled veteran, Armed Forces Services Medal Veteran, recently separated or other protected veteran.

Smurfit Westrock also complies with all applicable state, federal and local laws, regulations and ordinances prohibiting discrimination in places where Smurfit Westrock operates.