Executive Assistant Milano

Executive Assistant
Milano
Lombardia, Milano

Euronext Finance department The Finance department supports the Euronext organization and its management and it is accountable for the accurate financial representation of Euronext operations.

It is in charge of keeping the books of the company, produces the budget and forecast as well as all financial indicators necessary for the effective management of the company.

The financial information is made available internally (management reporting) and externally (annual report, quarterly communication to the analysts).

We are looking for an executive assistant to support our Chief Financial Officer (CFO) and our Chief Communication and Investor Relation Officer (CCIRO).

As a crucial element of support for Senior Executives in the Finance department, to ensure the management of all administrative and secretarial tasks with minimal guidance, liaising regularly with senior-level internal and external staff, the Executive Assistant to the Chief Financial Officer is also supporting the Chief Communication and Investor Relations Officer and their respective teams.

Key accountabilities Manage diary, scheduling across multiple time zones and business travels and handle the organization of the meetings, extensive and complex travels with multilocation and tight schedule (especially for investor/analyst roadshows).

Manage day-to-day communications as the main point of contact, representing as such the CFO and CCIRO, for internal teams and external clients/stakeholders like banks, regulators, investors, analysts. . .

Manage day-to-day administrative tasks (calendar, phone calls, writing letters, emails, purchase requests and expenses).

Use knowledge of the organization to work with limited direction from the senior executives to ensure efficient secretarial support.

Review monthly invoices and expenses processes for accuracy and timely payment.

Coordinate investor roadshows and meetings with brokers, and organise all the logistics (transfer, hotel, flights/train, printing documents).

Populate the IR Manager CRM with investors meetings, prepare roadshow itineraries and documents back up.

Coordinate local investors events (welcoming, sending of presentation to the venue, . . . ).

Liaise closely with other Managing Board Executive Assistants located in other Euronext Offices, and primarily those from our Paris office to ensure smooth activity for the CFO when he works from Paris, and for the CCIRO based in Paris.

Profile and skills Excellent interpersonal skills.

Reliability, rigour with a sense of flexibility.

Strong attention to details and respect of deadlines.

A high level of self-organization.

Ability to handle emergencies and assess situations, to understand requirements and to prioritise tasks.

Tact, discretion, high sense of confidentiality and the ability to manage "VIP" type of contacts.

Dedication to operational excellence, great sense of initiative, team spirit.

Demonstrated quality of writing skills.

Team-player and collaboration skills.

Fluent in English; while French, Italian are a plus.

We are proud to be an equal opportunity employer.

We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor.

We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.

Additional Information This job description is only describing the main activities within a certain role and is not exhaustive.

It does not prevent to add more tasks, projects.

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