Executive Assistant Milano

Executive Assistant
Milano
Lombardia, Milano

WE ARE LOOKING FOR A MANDARIN SPEAKING EXECUTIVE ASSISTANT TO THE CEO OF HANSAWORLD GROUP This is us HansaWorld is a fast paced, global ERP and CRM software development company.

We are one of the top-ten companies that help enterprises worldwide run their businesses with our multi-language software.

You will find our software at selected vendors and channel partners around the globe.

Our culture - this is what our HansaWorld team says about us We are constantly on the move.

We travel and work together.

We like food so we cook and share meals from time to time.

We have fun while working with our team-mates.

We want to make our software great for our customers to use.

When a colleague needs help to figure something out - we are there for each other.

New teams form around different tasks and are up and running right away.

We are always expecting the unexpected to happen and adapt to the situation.

Working with us, the opportunity to get superb training and career development is there for the taking.

You will be a part of a team that delivers cutting edge technology to our customers and partners.

The colleague we are looking for The Executive Assistant works closely with the Managing Director to provide administrative and organisational support.

The Executive Assistant helps the Manager to make the best use of his time by dealing with secretarial, administrative and private tasks.

The Managing Director is travelling between different offices most of his time, therefore you should be available to travel abroad at least 50% of your time.

You expect you to be reliable and able to work very flexible hours; also to understand the need for confidentiality in all areas of work.

Your role will be to provide high level support to the Managing Director such as schedule management, management of correspondence and paperwork, expense control, handling internal and external enquiries.

To be successful in securing this role, you will be a genuine team player and have the proven ability to multi-task and prioritise.

Key Responsibilities: - Attending Management and Board meetings and writing minutes - Managing business schedules and making appointments; - Screening telephone calls, enquiries and requests, and handling them when appropriate; - Organising and attending meetings, and ensuring the manager is well-prepared for meetings - Handling a wide range of information requests; - Collecting information for reports; - Producing documents, briefing papers, reports and presentations; - Handling confidential information; - Arranging travel and accommodation and traveling with the manager to take notes or dictation at meetings and to provide general assistance during travel; The scope of the Executive Assistant's role can be extensive and additional duties may include: - Carrying out specific projects and research; - Responsibility for accounts and budgets; - Taking on some of the manager's responsibilities and working more closely with management; - Being involved in the decision-making process.

Requirements: Excellent command of the Mandarin language , both verbal and written Excellent command of the English language, both verbal and written 1-2 years experience in PA role or similar field  Bachelor Degree Valid passport and ability to travel internationally 50% of time or more Previous travel experience preferred (professionally or personally) Driving license and proven driving skills Skills: - Excellent communicational and interpersonal skills - Excellent administrative skills - Flexibility and commitment - Interest in the Company's business and goals - Ability to handle multiple tasks, meet deadlines and work in a fast-paced environment - Good time-management skills - Tact, diplomacy and confidence Why work for us: Opportunity to travel worldwide Potential for rapid professional development working closely with the CEO of a multinational company Being a part of a diverse international team Involvement in decision making Great learning and growth opportunities