Executive Assistant Modena

Executive Assistant
Modena
Emilia Romagna, Modena

_ _Company Description:__ Axyon AI is a leading fintech company on a mission to redefine the investment management landscape using cutting-edge AI-powered predictive analytics.

We collaborate closely with asset managers and hedge funds, offering consistently high-performing investment strategies driven by our proprietary and fully automated AI and deep learning technology, specifically designed for financial time series analysis.

At Axyon AI, we foster an inclusive work environment that prioritizes work-life balance to meet both individual and business needs.

Our culture emphasizes total well-being, continuous learning, and the personal and professional growth of our team members.

_ _Role Overview:__ We are seeking a skilled and motivated Executive Assistant to support the management team of our dynamic fintech company.

This role combines high-level administrative support with elements of project coordination, communication management, and strategic insight.

The ideal candidate will be proactive, highly organised, and comfortable working in a fast-paced environment.

They will act as a key partner to the management team, ensuring their time is optimised, priorities are managed, and goals are achieved efficiently.

_ _Key Responsibilities:__ Administrative and Calendar Management: Coordinate schedules for the management team, including meetings, appointments, and travel arrangements.

Manage, prepare, and review materials for meetings, including agendas, presentations, and follow-ups.

Track deadlines and priorities, ensuring the management team is fully informed and prepared.

Communication and Documentation: Serve as a liaison between the management team and internal/external stakeholders, ensuring clear and timely communication.

Draft, edit, and proofread reports, presentations, and email correspondence.

Manage confidential information with discretion and professionalism.

Project Support: Assist in tracking progress on key projects and ensuring timely completion of tasks.

Coordinate with internal teams and external partners on project deliverables.

Prepare summaries, timelines, and progress updates for strategic initiatives.

Stakeholder and Investor Support: Facilitate communication with investors, partners, and other key stakeholders.

Assist in preparing materials for fundraising, governance, and compliance discussions.

Coordinate meetings and follow-ups related to investor updates or strategic initiatives.

Compile data and reports to assist in investor relations, board meetings, and operational planning.

Qualifications: Experience: At least 2-5 years in a similar role, ideally within the tech, finance, or startup industries.

Skills: Strong organisational skills with a proven ability to manage multiple priorities.

Superior written and verbal communication in both Italian and English (C2 level required).

Technical Proficiency: High proficiency in Microsoft Office (Word, Excel, PowerPoint) and tools such as Google Workspace, project management software, or scheduling tools.

Interpersonal Abilities: Proactive, solution-oriented, and comfortable liaising with C-level executives, investors, and cross-functional teams.

Preferred Knowledge: Familiarity with fintech, AI, or finance is a plus but not required.

What We Offer: Competitive salary aligned with equivalent positions (based on data from AlmaLaurea and Glassdoor).

Welfare benefits and a comprehensive health care insurance plan.

A vibrant, young, and fast-paced work environment.

Dedicated budget for professional learning, including online courses, conferences, and books.

A spacious office in a historic villa facing Modena's largest park.

Flexible working hours.

State-of-the-art facilities and equipment.

Unlimited access to coffee, fresh fruit, and snacks.