Executive Assistant Milano

Executive Assistant
Milano
Lombardia, Milano

APPLICATION CLOSING DATE: January 3rd, 2025

**Human Technopole (HT)** is an interdisciplinary life science research institute, created and supported by the Italian Government, with the aim of developing innovative strategies to improve human health and promote life science research both nationally and internationally.

In 2015, Milan hosted Expo 2015, attracting 21 million visitors and establishing itself as a global hub for business, education, and tourism. Its legacy continues through MIND Milano Innovation District, a public-private initiative transforming the Expo area into a research and innovation hub.

At the core of MIND is Human Technopole (HT), a life sciences research center founded in 2018 by the Italian Government. Between 2019 and 2023, HT renovated Palazzo Italia, expanded its campus, and established research labs and training programs despite the challenges of the COVID-19 pandemic.

Now a vibrant institute, HT focuses on uncovering life's fundamental mechanisms across biological scales. In the coming years, HT plans to transition from start-up to scale-up, advancing interdisciplinary research, fostering national collaborations, and promoting science as a global public good.

In light of this significant project, HT is seeking an Executive Assistant. As a member of HT's directorate, the **Executive Assistant** will report to Director Marino Zerial.

**Key tasks and responsibilities

- Collect, organize, and synthesize information from various sources to support decision-making processes.

- Prepare reports and presentations in collaboration with internal communication. Leverage and collect inputs from different sources and stakeholders

- Manage and prioritize the agendas of important meetings, ensuring all relevant topics are covered.

- Ensure effective preparation and outcomes of leadership meetings, visual management and dashboards.

- Coordinate logistics for meetings, including scheduling, booking venues, and preparing necessary materials.

- Maintain accurate records of meeting minutes and action items as well as archiving and logging (protocol).

- Support leadership team in the development of strategic documents and reports.

- Act as a liaison between different departments to facilitate effective communication and collaboration.

- Identify and address potential issues proactively, offering solutions to improve efficiency and effectiveness.

- Participate in special projects and initiatives as assigned by senior leadership. Synergistically provide administrative support to senior leaders and maintain a high level of confidentiality with sensitive information.

- Coordinates team events, visits and inter functions activities including travelling and other related activities.

- Collaborate with other administrative team members to prioritize and ensure workloads are balanced across the team.

- Manage special projects as assigned and track and manage project costs and business spend as needed.

- Administrative Support of Research groups on a need base.

**Essential requirements

- Bachelor's degree in business administration, Management, or a related field (master's degree preferred).

- Minimum of 2-3 years of experience in a similar executive support role as support, preferably in a corporate or professional services environment.

- Strong organizational and time management skills, with the ability to handle multiple tasks and projects simultaneously.

- Excellent written and verbal communication skills, with a keen attention to detail.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- English fluency, C2 or equivalent

- Italian fluency, C2 or equivalent.

**Preferred requirements

- Knowledge of a third language.

**Other key competencies

- Willingness to learn and grow, with a desire to take on more strategic responsibilities over time.

- Demonstrated ability to build and maintain strong working relationships with colleagues and stakeholders.

- Ability to work independently and as part of a team, with a proactive and solutions-oriented mindset.

**Application Instructions

To apply, please send the following:

- a CV.

- a motivation letter in English relating your track record to the specifics of the call.

**Why Human Technopole

HT seeks scientific excellence, we recruit the best scientific talents through international, open calls.

Our working environment is international, friendly and inclusive. Our scientists work together across disciplines on research topics of biomedical relevance, leveraging synergies between their diverse skillsets and methodological approaches.

We believe that highly diverse teams yield the best and most innovative results.

We engage in outward-facing scientific activities aimed at benefiting the national and international research community. Training is also at the heart of our activity, with initiatives and opportunities for our staff, including scientific courses, conferences and workshops.

**Main benefits

- Welfare