Executive Assistant Milano

Executive Assistant
Milano
Lombardia, Milano

WE ARE LOOKING FOR A MANDARIN SPEAKING EXECUTIVE ASSISTANT TO THE CEO OF HANSAWORLD GROUPThis is usHansaWorld is a fast-paced, global ERP and CRM software development company.

We are one of the top-ten companies that help enterprises worldwide run their businesses with our multi-language software.

You will find our software at selected vendors and channel partners around the globe. Our culture - this is what our HansaWorld team says about usWe are constantly on the move.

We travel and work together.

We like food so we cook and share meals from time to time.

We have fun while working with our teammates.

We want to make our software great for our customers to use.

When a colleague needs help to figure something out - we are there for each other. New teams form around different tasks and are up and running right away.

We are always expecting the unexpected to happen and adapt to the situation.

Working with us, the opportunity to get superb training and career development is there for the taking.

You will be a part of a team that delivers cutting-edge technology to our customers and partners. The colleague we are looking forThe Executive Assistant works closely with the Managing Director to provide administrative and organisational support.

The Executive Assistant helps the Manager to make the best use of his time by dealing with secretarial, administrative, and private tasks. The Managing Director is travelling between different offices most of his time; therefore, you should be available to travel abroad at least 50% of your time. You are expected to be reliable and able to work very flexible hours; also to understand the need for confidentiality in all areas of work. Your role will be to provide high-level support to the Managing Director such as schedule management, management of correspondence and paperwork, expense control, handling internal and external inquiries. To be successful in securing this role, you will be a genuine team player and have the proven ability to multi-task and prioritise. Key Responsibilities:Attending Management and Board meetings and writing minutesManaging business schedules and making appointmentsScreening telephone calls, inquiries and requests, and handling them when appropriateOrganising and attending meetings, and ensuring the manager is well-prepared for meetingsHandling a wide range of information requestsCollecting information for reportsProducing documents, briefing papers, reports and presentationsArranging travel and accommodation and traveling with the manager to take notes or dictation at meetings and to provide general assistance during travelThe scope of the Executive Assistant's role can be extensive and additional duties may include:Carrying out specific projects and researchResponsibility for accounts and budgetsTaking on some of the manager's responsibilities and working more closely with managementBeing involved in the decision-making processRequirements:Excellent command of the Mandarin language, both verbal and writtenExcellent command of the English language, both verbal and written1-2 years experience in PA role or similar fieldValid passport and ability to travel internationally 50% of time or morePrevious travel experience preferred (professionally or personally)Driving license and proven driving skillsSkills:Excellent communicational and interpersonal skillsFlexibility and commitmentInterest in the Company's business and goalsAbility to handle multiple tasks, meet deadlines and work in a fast-paced environmentTact, diplomacy and confidenceWhy work for us:Opportunity to travel worldwidePotential for rapid professional development working closely with the CEO of a multinational companyBeing a part of a diverse international teamGreat learning and growth opportunitiesSeniority levelEntry levelEmployment typeFull-timeJob functionAdministrativeIndustriesSoftware Development #J-18808-Ljbffr