Executive Assistant Lazio

Executive Assistant
Roma
Lazio, Lazio

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible.

Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential.

Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences.

We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation and delivers better business results.

**Job Title

Executive Assistant

- Perform general administrative duties to support day-to-day operations for the Senior Vice President, Market & Communications Europe, Senior Vice President Communications Europe and Senior Vice President, Consumer Marketing Europe.

- Support business function by responding to complex inquiries from internal and external personnel using proper judgment and initiative to ensure critical issues are handled appropriately

- Provide phone coverage for SVPs as needed

- Arrange and coordinate meetings, calendars, and travel for SVPs.

- Complete travel arrangements for SVPs (and for staff, if required) and prepare, submit and file T&E reports on an on-going basis using Oracle Financial

- Coordinate travel arrangements for meetings and conferences, which includes scheduling dates/times, group travel accommodations, equipment and food needs, coordination of contracts and invoice processing with Programme Manager

- Coordinate logistics for offsite/onsite business meetings

- Significantly involved in maintaining and tracking departmental reports on an ongoing basis including time and attendance records

- Order supplies as needed

- Develop and organize departmental fields and tracking systems to ensure information is accessible to appropriate departmental staff.

Keep files up-to-date, with Audit supporting documentation updated at all times

- Prepare correspondence, memoranda, reports, presentations or other assigned documentation in specified software package

- Assist Programme Manager in preparing and maintaining departmental budget

- Serve as administrative liaison with others within and outside the company

**Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

- Abide by Mastercard's security policies and practices;

- Ensure the confidentiality and integrity of the information being accessed;

- Report any suspected information security violation or breach, and

- Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.