Executive Assistant Montà

Executive Assistant
Montà
Piemonte, Montà

Job Description Summary Job Description We are looking for an Executive Assistant who will be providing executive support to our senior leadership team. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, organizes and coordinates executive outreach and external relations efforts; and oversees special projects. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Essential Responsibilities Providing administrative and organizational support including but not limited to prioritize conflicting needs and handle matters expeditiously. Proactively engage on and see projects through to successful completion within strict deadlines. Plan, schedule, and arrange business meetings and travel itineraries. Prepare and reconcile expense accounts. Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews. Prepare, evaluate, and edit incoming and outgoing communications for multiple executives. Direct business contacts to appropriate managers. Coordinate onsite and offsite business meetings and events. Manage conference/huddle rooms and common office areas. Raising and receiving purchase orders. Booking travel and managing expenses. Diary and meeting management. Managing multiple projects and priorities and initiating follow-up to ensure timely achievement of commitments. Creating presentations for internal use. Assist with passport and visa requirements. Qualifications/Requirements Bachelor's or Master's degree. Extended experience in similar roles. Proven executive standing and ability to establish trusted relationships with the Leadership Team. Ability to deal with ambiguity and work autonomously. Ability to maintain a high level of integrity and confidentiality. Strong verbal and written communication skills and ability to draft clear and concise communications. Strong administrative experience in a corporate environment supporting executives. Excellent interpersonal skills, leadership skills, and teamwork. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Fluent in English and Italian. Work Visa, in accordance with local regulations, is required. Desired Characteristics Ability to prioritize, anticipate needs, and solve problems. Strong organizational skills and exceptional attention to detail and accuracy. Highly motivated, confident, and able to work without direct supervision. Ability to perform under pressure and against tight deadlines. Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices. Applies policies, procedures, and precedent to make timely, routine decisions of limited, clear choice. Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate. Additional Information Relocation Assistance Provided: No J-18808-Ljbffr