Executive Assistant Bardi

Executive Assistant
Bardi
Emilia Romagna, Bardi

Company

Vibram S. p. A. , is an Italian multinational leader in the production and marketing of high-performance rubber soles, a symbol of innovation and design.

In addition to the Italian Headquarters and its central offices in Milan, Vibram boasts international locations with production sites, research and development centers and representation in the United States, China, Japan and Brazil.

**Job Title

**EXECUTIVE ASSISTANT

**Mission

Vibram is currently looking for a resource that will play a key role within the organization.

We would like to get in touch with a careful and capable resource, with strong organizational skills and exceptional sensitivity, able to support and assist the Global General Manager, managing its time, in terms of efficiency and effectiveness.

The mission of the position is to assist the Global General Manager of the company, in the awareness of the standards and expectations regarding the role.

**Job

Main duties:

- Support the Global General Manager in business activities that require planning and organization, ie.

managing phone calls in the absence of the manager, updating his agenda and managing requests from the various company functions

- Draft reports and minutes of meetings and prepare presentations at the request of the Global General Manager

- Manage the expense reporting of the Global General Manager

- Organize and update the archive of documents of the General Management

- Organize the work meetings of the Global General Manager, preparing suitable environments and equipment

- Draft the agendas of colleagues from other Vibram offices around the world during their company visits to the Italian headquarters

- Enter information into the management system and data relating to the management team on behalf of the Global General Manager (e. g.

during the performance evaluation)

- Maintain relationships with all company functions, in order to promote and encourage communication, acting as a "link" between the various levels of the organization and the Global General Manager

- Proactively manage the flow of communications, ensuring completeness of information

- Proactively coordinate with other Executive Assistants, in order to be aligned with reference to corporate activities and events in which the Global General Manager is involved

- Coordinate with the travel and transfers colleague for the planning and booking of flights, hotels, transfers and bureaucratic aspects relating to the Global General Manager's business trips

- Participate in work groups for special projects (e. g.

corporate wellbeing, internal events, activities and events related to CSR, company museum, etc.

)

The position will report to the Global General Manager.

Workplace: Albizzate (VA)

**Skills

- Interpersonal skills

- Intuition and empathy

- Precision, reliability, sense of integrity and trustworthy person

- Excellent organizational skills

- Excellent knowledge of English and preferably a second foreign language

- Problem solver and multi-tasker, proves to be fast and proactive in managing emergencies and program changes

- Stress management skills

- Resource with exceptional communication and listening skills, as well as a strong empathic and relational ability

- In possession of a driving license B

- In possession of a Master degree

**Offer

Direct hiring in the company expected.

Contratto di lavoro: Tempo pieno, Tempo indeterminato

Benefit:

- Bevande gratis

- Computer aziendale

- Convenzioni aziendali

- Mensa aziendale

- Parcheggio libero

- Sconti sui prodotti o servizi dell'azienda

- Snack gratis

Disponibilità:

- Dal lunedì al venerdì

Retribuzione supplementare:

- Gratifica natalizia

- Tredicesima

Esperienza:

- assistente di direzione: 1 anno (Preferenziale)