Executive Assistant - Construction & Site Coordination Milano

Executive Assistant - Construction & Site Coordination
Milano
Lombardia, Milano

Adecco Consultant Milano is looking for an Executive Assistant on behalf of a leading company specialized in integrated engineering projects focused on advanced technologies facilities (es.

Data Center). The selected candidate will play a key role in supporting senior management while also coordinating site operations and project teams. Key Responsibilities:Executive & Administrative Support:• Provide high-level assistance to senior management, handling calendar management, meeting coordination, and document preparation. • Prepare PowerPoint presentations, draft meeting minutes, and manage correspondence with authorities. • Organize internal and external meetings, both virtual and in-person. • Assist with translations (Italian/English) for meetings, emails, and reports. • Welcome and register visitors arriving on-site for meetings. Project & Site Coordination:• Support the coordination of construction activities, liaising with contractors, suppliers, and internal teams. • Manage team rotations and resource allocation across project teams. • Help with logistics, such as fleet management, housing, and travel arrangements for employees. • Provide administrative support for exhibitions and corporate events, including guest list management, stand organization, and promotional activities. International Mobility & HR Support:• Act as a mobility expert, supporting internal staff relocations and assignments across different countries. • Collaborate with HR and external immigration specialists for visas, permits, and compliance. Required Skills & Qualifications:- Fluent in Italian & English (C1 level) – strong communication and negotiation skills. - Ability to work under pressure in a fast-paced and unstructured environment. - Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). - Previous experience in multicultural environments and international mobility processes. - Minimum 5 years of experience in a similar role (HR, International Mobility, Senior Executive Assistance). - High school diploma or Bachelor's degree in Business Administration, HR, or related fields. Preferred (but not essential):SAP knowledge. Driving license & own transport. Sede di lavoro: Milano, zona EstDisponibilità oraria: Full Time #J-18808-Ljbffr