Executive Assistant - Construction & Site Coordination, Milano Milano

Executive Assistant - Construction & Site Coordination, Milano
Milano
Lombardia, Milano

Adecco Consultant Milano is looking for an Executive Assistant on behalf of a leading company specialized in integrated engineering projects focused on advanced technologies facilities (e. g. , Data Center). The selected candidate will play a key role in supporting senior management while also coordinating site operations and project teams. Key Responsibilities: Executive & Administrative Support: Provide high-level assistance to senior management, handling calendar management, meeting coordination, and document preparation. Prepare PowerPoint presentations, draft meeting minutes, and manage correspondence with authorities. Organize internal and external meetings, both virtual and in-person. Assist with translations (Italian/English) for meetings, emails, and reports. Welcome and register visitors arriving on-site for meetings. Project & Site Coordination: Support the coordination of construction activities, liaising with contractors, suppliers, and internal teams. Manage team rotations and resource allocation across project teams. Help with logistics, such as fleet management, housing, and travel arrangements for employees. Provide administrative support for exhibitions and corporate events, including guest list management, stand organization, and promotional activities. International Mobility & HR Support: Act as a mobility expert, supporting internal staff relocations and assignments across different countries. Collaborate with HR and external immigration specialists for visas, permits, and compliance. Required Skills & Qualifications: Fluent in Italian & English (C1 level) with strong communication and negotiation skills. Ability to work under pressure in a fast-paced and unstructured environment. Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Previous experience in multicultural environments and international mobility processes. Minimum 5 years of experience in a similar role (HR, International Mobility, Senior Executive Assistance). High school diploma or Bachelor's degree in Business Administration, HR, or related fields. Preferred (but not essential): SAP knowledge. Driving license & own transport. Location: Milano, zona Est Expected Start Date: 11/03/2025 Job Category: Segreteria / Servizi Generali City: Milano (Milano) Availability: Full Time J-18808-Ljbffr