Executive Assistant Milano

Executive Assistant
Milano
Lombardia, Milano

The Finance department supports the Euronext organization and its management and it is accountable for the accurate financial representation of Euronext operations. It is in charge of keeping the books of the company, produces the budget and forecast as well as all financial indicators necessary for the effective management of the company. The financial information is made available internally (management reporting) and externally (annual report, quarterly communication to the analysts). We are looking for an executive assistant to support our Chief Financial Officer (CFO) and our Chief Communication and Investor Relation Officer (CCIRO). As a crucial element of support for Senior Executives in the Finance department, the Executive Assistant to the Chief Financial Officer will manage all administrative and secretarial tasks with minimal guidance, liaising regularly with senior-level internal and external staff. Key accountabilities Manage diary, scheduling across multiple time zones and business travels, and handle the organization of meetings and extensive, complex travels with multilocation and tight schedules (especially for investor/analyst roadshows). Manage day-to-day communications as the main point of contact, representing the CFO and CCIRO for internal teams and external clients/stakeholders like banks, regulators, investors, analysts. Manage day-to-day administrative tasks (calendar, phone calls, writing letters, emails, purchase requests, and expenses). Use knowledge of the organization to work with limited direction from the senior executives to ensure efficient secretarial support. Review monthly invoices and expenses processes for accuracy and timely payment. Coordinate investor roadshows and meetings with brokers, and organize all logistics (transfer, hotel, flights/train, printing documents). Populate the IR Manager CRM with investors meetings, prepare roadshow itineraries and document backups. Coordinate local investor events (welcoming, sending of presentations to the venue). Liaise closely with other Managing Board Executive Assistants located in other Euronext Offices, primarily those from our Paris office, to ensure smooth activity for the CFO when he works from Paris and for the CCIRO based in Paris. Profile and skills The candidate must be a strong team contributor with deep experience as an executive assistant to C-Level in a multinational environment. The key attributes of the candidate will be: Excellent interpersonal skills Reliability, rigour with a sense of flexibility Strong attention to details and respect of deadlines A high level of self-organization Ability to handle emergencies and assess situations, to understand requirements and prioritize tasks Tact, discretion, high sense of confidentiality and the ability to manage "VIP" type of contacts Dedication to operational excellence, great sense of initiative, team spirit Demonstrated quality of writing skills Team-player and collaboration skills Fluent in English; while French and Italian are a plus We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view, and we are committed to providing an environment of mutual respect. Additional Information This job description describes the main activities within a certain role and is not exhaustive. It does not prevent adding more tasks or projects. About Us Euronext is the leading pan-European market infrastructure, connecting European economies to global capital markets, to accelerate innovation and sustainable growth. It operates regulated exchanges in Belgium, France, Ireland, Italy, the Netherlands, Norway, and Portugal. With close to 1, 930 listed issuers and around €6. 3 trillion in market capitalisation as of end December 2022, it has an unmatched blue-chip franchise and a strong diverse domestic and international client base. Euronext operates regulated and transparent equity and derivatives markets, one of Europe's leading electronic fixed income trading markets, and is the largest centre for debt and funds listings in the world. Its total product offering includes Equities, FX, Exchange Traded Funds, Warrants & Certificates, Bonds, Derivatives, Commodities, and Indices. The Group provides a multi-asset clearing house through Euronext Clearing and custody and settlement services through Euronext Securities central securities depositories in Denmark, Italy, Norway, and Portugal. Euronext also leverages its expertise in running markets by providing technology and managed services to third parties. In addition to its main regulated market, it also operates a number of junior markets, simplifying access to listing for SMEs. J-18808-Ljbffr