Executive Assistant Firenze

Executive Assistant
Firenze
Toscana, Firenze

Job Description Summary**: This is an opportunity to work at the center of an organization on a variety of important and often sensitive administrative projects that require execution by a person with a high level of integrity, the energy to keep up with a fast-paced environment, the flexibility to work on a wide variety of assignments deemed critical by the Senior Leader, superb interpersonal skills, and a strong commitment to the mission of the organization.

**Roles and Responsibilities

- Provide all administrative support for the Power Joint Venture CEO, Executive Leadership Team, and Avenza (Carrara) Manufacturing Facility as needed.

- Schedule/maintain/update daily calendar of appointments; determine importance of meeting requests and schedule accordingly; manage domestic and international itineraries, coordinating related travel arrangements globally (airline, hotel, car rental, visa, etc. )

- Act as liaison with all external offices. Be well versed in dealing and interacting with high caliber executives

- Responsible for a system of follow-up on all internal and external scheduling and miscellaneous issues

- Maintain a high level of executive office organization including databases, outlook address books, distribution lists, files and contacts

- Coordinate meetings, events and materials for participants

- Provide updates and comprehensive information to Senior Leader as needed

- Support Sourcing activities, when needed, with PO Release and Check

- Other duties as assigned including special projects as requested with demonstrated flexibility and understanding

**Required Qualifications

- Bachelor's Degree from an accredited college or university or proven previous experience as an executive level administrative support

- Fluency in English Language both in writingn and peaking

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort in working with developing technologies

**Desired Characteristics

- Superior ability to communicate with all levels both internally and externally

- High level of interpersonal skills to handle sensitive and confidential information and tasks that require absolute discretion

- Attention to detail and consistently thorough

- Successful track record working in a fast-paced environment

- Comfortable and skillful in working with staff on behalf of the Senior Leader which implies a high level of diplomatic skills

- Ability to handle and prioritize multiple tasks

- Ability to work effectively in a global, demanding and fast-developing environment and to resolve most conflicts based on own initiative

- Dynamic, agile, flexible, independent self-starter

**Additional Information**:

**Relocation Assistance Provided**:No