Executive Assistant Global Supply Chain Montà

Executive Assistant Global Supply Chain
Montà
Piemonte, Montà

Job Description Summary**:

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to a Senior Executive Leader.

In this role you will follow an individual work plan, meet day-to-day short-term objectives and resolve issues through immediate action or short-term planning.

It is an exciting opportunity for someone who is self-motivated and comfortable using technology and operating at senior levels in an organization.

**Essential Responsibilities**:

- Providing administrative and organizational support including but not limited to: prioritize conflicting needs and handle matters expeditiously

- Proactively engage on and see projects through to successful completion within strict deadlines

- Plan, schedule, and arrange business meetings and travel itineraries

- Prepare and reconcile expense accounts

- Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews

- Prepare, evaluate, and edit incoming and outgoing communications for multiple executive

- Direct business contacts to appropriate managers

- Coordinate onsite and offsite business meeting and events

- Manage conference / huddle rooms and common office area

- Raising and receiving purchases orders

- Booking travel and managing expenses

- Diary and meeting management

- Raising and receiving purchases orders

- Managing multiple projects and priorities and initiating follow up to ensure timely achievement of commitments

- Creating presentations for internal use

- Assist with passport and visa requirements

**Qualifications/Requirements**:

- Bachelor's degree

- Experience supporting executive level leadership

- Ability to deal with ambiguity and work autonomously

- Ability to maintain high level of integrity and confidentiality

- Strong verbal and written communication skills and ability to draft clear and concise communications

- Strong administrative experience in a corporate environment supporting executives

- Excellent interpersonal skills, leadership skills and teamwork

- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

- EU Work permit

- Fluent in English and Italian

**Desired Characteristics**:

- Ability to prioritize and demonstrate forward thinking

- Strong organizational skills and exceptional attention to detail and accuracy

- Ability to prioritize, anticipate needs and solve problems

- Highly motivated, confident, able to work without direct supervision

- Ability to perform under pressure and against tight deadlines

- Superior customer service skills

- Proactively identifies and removes project obstacles or barriers on behalf of the team

- Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices

- Influences and energizes others toward the common vision and goal.

Maintains excitement for a process and drives to new directions of meeting the goal in the face of unfavorable odds and setbacks

- Understand key cross-functional concepts that impact the organization; is aware of business priorities and organizational dynamics

- Applies policies, procedures and precedent to make timely, routine decisions of limited, clear choice

- Reacts open-mindedly to new perspectives or ideas.

Considers different or unusual solutions when appropriate**Additional Information**:

Relocation Assistance Provided**:No