Executive Assistant - Ic Lazio

Executive Assistant - Ic
Roma
Lazio, Lazio

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**_Alien Technology Transfer Ltd_

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**- We are looking for a highly organized, proactive, and experienced

- **Executive Assistant** to support our CFO.

Ideally, you will be degree educated, be a self-starter, and thrive working under pressure.

Previous experience in a similar role is essential involving a blend of corporate and personal support to the Board of Directors.

**DUTIES AND RESPONSIBILITIES**Proactively schedule and coordinate meetings whilst anticipating changing requirements;-

Experience in coordinating international and complex logistic schedules;-

- Available to travel worldwide;-

- Schedule and coordinate large and/or complex meetings involving senior-level internal and/or external participants and tracking attendance;-

- Gathering/preparation of briefing packs in advance of meetings;-

- Taking meeting minutes;-

- Personal tasks as required to keep CFO on schedule;-

- Monitor costs and expenses to assist in budget preparation;-

- Supporting the CFO in strategic planning activities;-

- Prepare periodic reports;-

- Management of payments to suppliers and employees;-

- Ensuring compliance of transactions with accounting principles.

**JOB REQUIREMENTS**Fluency in English;-

- Confident self-starter who can work under pressure, using their own initiative and with the drive to work to aggressive deadlines and to see tasks through to completion;-

- Friendly, switched on, super organised, and accountable being able to think ahead and through problems;-

- Professional in their manner, maintaining diplomacy and confidentiality in communicating highly sensitive and highly contentious information with people of all levels within the company and elsewhere;-

- Ability to work effectively at all levels of an organization and build strong relationships with team members, managers, and senior executives in multiple locations;-

- Advanced level IT skills (Word, PowerPoint, Excel, Gmail, Google Calendar, Google Drive, PowerPoint) and fluent in both Windows and Apple operating systems;-

- Be readily available to support individual schedules as required including managing of inbox, complex diaries and travel arrangements globally.