Executive Assistant - Milan Milano

Executive Assistant - Milan
Milano
Lombardia, Milano

Opportunity**:

The Executive Assistant role within the Company is responsible for supporting various levels of personnel across the Client Handling Team and Client Accounts, as well as being part of the Assistant team.

Supporting the Partners and Client Handlers on a more 1:1 level alongside the administrative running of client account teams with a broad experience of Brunswick offers and specialisms.

**Primary Responsibilities**:

PA support to Partners and members of the Client Handling Teams:

- Provide PA support to include the below

- Document & Presentation production

- Extensive Travel arrangements including visas

- Entertaining co-ordination & logistics e. g.

dinners and events

- Drafting correspondence, agendas, invites etc.

- Expenses & Timesheets

- Some ad hoc Personal support

- Provide team support to Client Accounts:

- Arranging meetings & Conference calls (both internally and externally across the UK & Internationally)

- Administrative duties

- Relationship management of various suppliers

- Creating and formatting numerous client documents and presentations, in line with Company Branding Guidelines e. g.

New Business Pitches, Announcement Day documents using both Word and PowerPoint.

- Client Liaison

- RNS releases

- Intranet database maintenance

- Information gathering & basic research searches for Journalist / Client information using Factiva / Gorkana - (Training provided)

- Updating Sector Credentials

- Provide cover for Office Manager for holiday or sickness

**Knowledge, Skills, and Competencies**:

- Skilled in the account admin running of numerous Brunswick offers/mandates including Financial Calendar support (results), M&A, IPO's etc and supporting on all RNS uploads

- Strong ability to work autonomously

- Actively finds solutions to enable the teams to complete tasks or attend meetings.

- Ability to pre-empt issues or problems before they arise, working close with the account teams and charges to find solutions.

- Ability to work under pressure and deliver.

- Displays importance of discretion and confidentiality

- Responsible for the proactive management of inbox and calendar for Partners and teams

- Excellent administration skills.

- Strong attention to detail

- A high standard of the English language (both written and verbal) is essential.

- Ability to multi-task, work proactively and independently and have advanced communication skills (both verbal and written).

- Strong project/account management skills.

- Ability to embed themselves within the business to understand the firm's strategy, direction and approach.

- Ability to quickly build relationships both internally and externally with charges, colleagues and clients at all levels.

- Can-do, positive attitude, Strong ownership and self-motivation coupled with strong accountability for tasks and solutions focused.

- Anticipates diary/calendar changes and responds accordingly, including anticipating necessary pre-brief or debrief meetings.

- Looks ahead and helps prepare teams for upcoming events or meetings and keeps a day and week-ahead view.

- Supports Partners directly with their clients and teams and where necessary providing administrative, presentation or research support to ensure client projects can be delivered at times of time pressure or resource constraints.

- Continuing to learn and drive their personal development whilst being a role model and mentor to peers and colleagues, team player.

**Our Commitment to Diversity, Equity and Inclusion**:

Maintaining and strengthening a diverse workforce and inclusive workplace are pillars of Brunswick's culture and key to our future success.

Valuing and supporting every colleague as an individual while helping them reach their full potential is critical to attracting and developing our greatest strength - our people.

By embracing our differences and diverse perspectives we create richer experiences within our firm and enhance the quality of the ideas and advice that we deliver to our clients.

Brunswick is an equal opportunities employer and our Equal Opportunities Policy is available on request.

**About Brunswick Group**:

Brunswick is a critical issues firm.

We advise the world's leading companies on how to navigate the critical issues they face and engage with their critical stakeholders.

Our purpose is to help our clients play their role in the world more successfully.

We help the leaders of the world's great value-creating organizations operate successfully across the increasingly complex and fast-changing arenas of finance, politics and society at large.

Brunswick is one firm globally, operating as a single profit centre.

This allows us to respond seamlessly and effectively to clients' needs wherever they are in the world.

**Background**:

Founded in London in 1987, Brunswick's global partnership has grown organically to 27 offices in 18 countries.

We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to