Executive Assistant To C-Level Top Executives Milano

Executive Assistant To C-Level Top Executives
Milano
Lombardia, Milano

BASIC PURPOSE OF THE JOB

This position provides support to the Group General Counsel and to a second C-level top executive in personal/administrative tasks and organizational management, acting as a focal point for all issues regarding planning of the executives daily engagements.

**MAIN RESPONSIBILITIES**:

- Act as the focal point of contact on behalf of the supported executives: screen and direct phone calls, filter requests, distribute correspondence and liaising with internal and external stakeholders on various projects and tasks;

- Manage of the daily agenda;

- Prepare presentation materials and background documents;

- Manage business travels and travel expenses record;

- Handle requests and queries appropriately, maintaining professionalism, strict confidentiality and discretion;

- Support the Corporate Secretary of the Board in the organization of the Company committees:

- Organization of members' travel and logistics

- Invitations and agenda

- Preparation and collection of documentation

BACKGROUND AND PRINCIPAL SKILLS REQUIRED

- Outstanding time-management skills and the ability to prioritize, organize and coordinate multiple tasks;

- Ability to work well with all levels of management, staff, departments and third parties;

- Ability to handle confidential information with discretion, to adapt to various competing demands;

- Ability to work independently;

- Proficiency in Microsoft Office, with aptitude to learn new software and systems;

- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;

- At least 4-5 years of experience in similar role;

- Previous experience as Assistant in consultant or legal companies;

- University degree;

- Excellent written and verbal communication in English and Italian