Executive Assistant To Ceo Milano

Executive Assistant To Ceo
Milano
Lombardia, Milano

Duties & Responsibilities**:

- Deliver proactive, highly efficient support to the Senior Executive

- Complex diary management, including the creation of daily international schedules across multiple time zones

- Management of the Senior Executive's mailbox

- Liaise with people at all levels including senior stakeholders when required.

Must be able to communicate at a very senior level without hesitation

- Coordinate large internal and external group meetings in conjunction with other assistants and third parties, when required

- Take minutes as and when required

- Extremely detail-oriented international travel planning and bookings

- Create detailed expense reports

- Processing expenses and other administrative tasks

- Booking and checking in flights and downloading/printing boarding passes

- Ensuring all travel details are noted on the calendar of the person travelling (time of flight, terminal, number of the ticket, seat number)

- Proactively manage all travel arrangements in advance and book all travel ahead of time

- Proactively check Covid travel restrictions and ensure that all travel bookings have the right tests scheduled

- Use zoom and set up video calls for internal and external meetings.

Send invitations from zoom in outlook and start calls if required

- Keep track of calendars and prepare any documents ahead of meetings

- Frequent coordination with the Private PA

- Frequent coordination with the Senior Executive's driver

- Frequent coordination with the Senior Executive's Household Manager

- Manage private events in conjunction with the private PA and business events

- Prepare meeting agendas and materials

- Manage ad hoc personal tasks and duties

**The role requires**:

- Must be able to speak fluent Italian & English in a formal manner, both written and verbal

- Flexible approach, prioritising the needs of the team and the business

- Able to confidently deal with last minute changes

- Must be available to travel when required

- Requires flexibility and able to adapt to different time zones

- Excellent prioritisation and time management skills

- Excellent communication skills, both written and verbal

- You will have the ability to work in a complex and fast paced environment to achieve the best results

- Excellent team player

- Strong problem-solving skills, demonstrable ability to find creative solutions

- Calm under pressure

- Discreet

- Competent in MS Office

- Willingness to expand current-skills and to develop new ones

- Available to work in an office five days per week

**Salary**: €60, 000. 00 - €70, 000. 00 per year

Work Location: In person