Executive Associate
Job Posting: 21/Oct/2024 Closure Date: 11/Nov/2024, 4:59:00 PM Organizational Unit: NFI Job Type: Staff position Type of Requisition: General Service Grade Level: G-7 Primary Location: Italy-Rome Duration: Fixed-term: one year with possibility of extension Post Number: 2009570 CCOG Code: 2101 IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.
FAO has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
All selected candidates will undergo rigorous reference and background checks.
All applications will be treated with the strictest confidentiality.
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production , better nutrition , a better environment , and a better life , leaving no one behind.
Organizational Setting The General Fisheries Commission for the Mediterranean (GFCM) is a regional fisheries management organization (RFMO) established under the provisions of Article XIV of the FAO Constitution.
The main objective of the GFCM is to promote the development, conservation, rational management and best utilization of living marine resources as well as the sustainable development of aquaculture in the Mediterranean and the Black Sea.
Main Purpose The Executive Associate manages the office and management support functions of the Office of the Deputy Director-General (DDG).
He/she ensures the quality and smooth flow of office work and information within the Office and all the units under the DDG's responsibility.
Supervision Received/Exercised The Executive Associate reports to the GFCM Executive Secretary.
Work is performed autonomously, showing a high degree of initiative and independent judgment.
Key Functions/Results Analyse, manage and monitor a large and diversified volume of complex correspondence and documentation.
Serve as reference point regarding the duties of the office.
Conduct extensive research and prepare briefing material for the supervisor.
Manage the calendar for the supervisor and schedule appointments and meetings.
Liaise with appropriate staff within FAO to ensure timely submission of inputs to publications.
Coordinate the logistic arrangements of meetings with high-level officials.
Coordinate, monitor and process administrative actions in FAO's computerized systems.
Provide expert guidance to staff on relevant administrative issues.
Review systems and processes under area of responsibility.
Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Education: Secondary School Education.
Experience: Six years of experience in office and management support work.
Languages: Working knowledge (full proficiency - level C) of English and French.
IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Competencies Results Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement Technical Skills Excellent knowledge of communication and documentation standards.
Excellent knowledge of organizational structure, administrative procedures and policies.
Excellent knowledge of corporate computerized systems.
Excellent knowledge about the management of large/high level meetings.
Excellent knowledge of the use and functioning of digital network systems.
Desirable Qualifications And Skills Excellent knowledge of financial procedures.
Excellent drafting skills.
Excellent planning, organizational skills and accuracy.
Extensive experience in managing a front office.
Extensive experience in the internal organization of capacity building activities.
Working knowledge of Arabic and/or Spanish would be an asset.
Certification of Prince2 on project management will be considered an asset.
Familiarity with the work of Regional Fisheries Management Organizations.
ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process.
Please note that FAO only considers higher educational qualifications obtained from accredited institutions.
REMUNERATION A competitive compensation and benefits package is offered.
HOW TO APPLY To apply, visit the recruitment website at Jobs at FAO and complete your online profile.
Incomplete applications will not be considered.
If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: https://fao. service-now.com/csp FAO IS A NON-SMOKING ENVIRONMENT #J-18808-Ljbffr
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