Experiential Learning Assistant Firenze

Experiential Learning Assistant
Firenze
Toscana, Firenze

The Experiential Learning Office has an opening for a full-time administrative position.

The Experiential Learning Office deals with all logistical aspects of running our field trip program, including scheduling and bookings, developing itineraries, and ensuring that safety guidelines are followed for activities off campus.

The ideal candidate will have excellent working knowledge of Excel and experience managing budgets.

Reports to: Assistant Director for Students' Academic Success

Responsibilities: Assist with organization of course-related site visits and field trips.

This includes but is not limited to:Creating and managing related budgets and documentation and appropriate planning to minimize/avoid financial loss; budget reconciliationsBookingsAssisting with related budgets, tracking of expenditure and reconciliationAdequate schedulingDeveloping and maintaining contacts with suppliers, venues, and collaboratorsProviding informative materials for studentsMonitoring attendance and updating the bookings accordinglyAssigning support staff as necessaryLiaising with the HR office for related payroll documentsContacting local suppliers to develop the range of cultural immersion experiences offered during the semesterAssist with organization of Signature Seminars.

This includes but is not limited to:Creation of budgetBookings, itinerary, guidesFinancial reconciliationAssist with organization of short-term and faculty-led programsManage bookings and logisticsSpecial eventsCollaborate in the organization of special events hosted by SUF such as group visits tied to the home campus and partner schools, conferences, alumni eventsField trips phoneTake the field trips phone on a rotating basis to provide logistical support at weekends as necessary. Requirements: Italian citizen or legal work permit for ItalyExperience living, working, or studying abroadKnowledge of study abroad programs, international education, and the U. S. academic systemExperience working with groups of U. S. studentsExcellent oral and written Italian and English language skillsExcellent working knowledge of Microsoft ExcelAbility to develop and manage budgetsExceptional, demonstrated organizational skills and attention to detailAbility to work in a fast-paced environment, adapting to high-pressure peaks in workloadAbility to work with a teamB. A.

required; M. A.

preferred

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