Facilities Administrative Assistant Lucca

Facilities Administrative Assistant
Lucca
Toscana, Lucca

Select how often (in days) to receive an alert:It's never been a more exciting time to join Vistra. At Vistra our purpose is progress.

We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action.

And we're absolutely committed to building a culture where our people can do just that. We have an exciting opportunity for you to join our team as Facilities Administrative Assistant.

Reporting to the Head of Department, this full-time and permanent position is based in Luxembourg and offers regional coverage, allowing you to make a significant impact to our administration and its' growth. Key Responsibilities:Greet and welcome visitors in a warm and professional manner. Answer, screen, and forward incoming phone calls while providing basic information when needed. Manage the reception area, ensuring it is tidy and presentable. Schedule appointments and maintain calendar for staff members. Handle incoming and outgoing mail and packages. Maintain and update archive filing systems, both electronic and physical. Assist with various administrative tasks, including data entry, document preparation, invoicing, ordering, activating and managing Luxtrust cards and office supply management. Coordinate with other departments to facilitate communication and support, especially the Facilities team with Ad hoc requests, the Marketing team with external events or organize internal events/communications. Booking and management of meeting rooms, including setting up rooms and preparing materials. Organizing business trips and travel arrangements. Ensure compliance with health and safety regulations in the reception area. Provide administrative and secretarial assistance to the Country Management Team. Qualifications:High school diploma or equivalent. Proven experience as a receptionist or in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. Ability to work autonomously. Excellent communication and interpersonal skills. Strong organizational skills and the ability to multitask. Professional demeanor and strong attention to detail. Ability to handle confidential information with discretion. Fluent in French and English, any other language would be an asset. Horeca experience would be considered as a distinct advantageIf you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members.

Our goal is to make this a great place to work where all our people can thrive.

We hope you join us on this exciting journey!

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