Facilities Management Officer, Metropolitan City Of Rome Lazio

Facilities Management Officer, Metropolitan City Of Rome
Roma
Lazio, Lazio

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Client:

FAO Location:

Metropolitan City of Rome, Italy Job Category:

Other EU work permit required:

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9 Posted:

02. 03. 2025 Expiry Date:

16. 04. 2025 Job Description:

Reporting Lines The Facilities Management Officer reports to the Senior Facilities Management Officer/Head of CSLI.

Technical Focus • Manage large renovation works.

• Manage facilities and infrastructural programmes.

• Liaise with Italian authorities for major maintenance works to be executed by the Ministry of Infrastructure.

• Liaise with Italian authorities for the approval process of major renovation works.

• Provide technical support for specific field projects.

Key Results Plan and coordinate programmes/projects for the administration of physical operations and contribute to the safety of the Organization's staff and premises.

Key Functions • Analyse and advise on the planning, design, construction and maintenance of major systems and facilities, as well as other engineering activities.

• Evaluate, review and revise project documents, ensuring design specifications in project proposals are accurate, sound, feasible and cost-effective.

• Recommend solutions to complex and unusual engineering problems including structural problems of the buildings.

• Conduct technical studies on engineering topics, developing guidelines for the planning and maintenance of programmes and facilities.

• Stay current with significant trends and improvements in methods and equipment through relevant engineering literature.

• Lead teams in studying critical problems related to the design or construction of systems and facilities, making recommendations for resolving specialized issues.

• Coordinate and ensure initiatives under the Organization's work on Corporate Environmental Responsibility, to reduce emissions, increase efficiency and integrate sustainability into the Organization's daily operations.

• Participate in planning missions, serving as technical adviser to committees or at international meetings.

• Collect and analyse data to identify trends or patterns, providing insights through graphs, charts, tables and reports.

Utilize data visualization methods to support data-driven planning, decision-making, presentations and reporting.

• Perform other related duties as required.

Specific Functions • Coordinate and supervise the maintenance of FAO headquarters' facilities, including both civil and technical infrastructures performed by CSLI staff and external contractors.

• Manage the planning and implementation of major maintenance works to be performed by FAO staff and contractors and/or by the Italian authorities (owners of the FAO headquarters' premises).

• Prepare the design and cost estimates of infrastructural projects to maintain and increase the efficiency of FAO facilities and monitor the execution of works.

• Certify quality and quantity of all construction materials received relative to the maintenance areas and projects of responsibility.

• Prepare tender specifications for technical systems, maintenance and services relative to the areas and projects of responsibility and monitor contractors' performance.

• Develop and implement a BIM (Building Information Modeling) system with the entire design team.

• Advise the Senior Facilities Management Officer in the preparation of the biennial spending programme.

• Plan and monitor the selection and evaluation of candidates of supervised posts.

• Research and study application of new systems and technologies and develop actions with FAO staff and/or contractors in order to achieve cost savings and reduce the carbon footprint of FAO's internal operations.

• Act as contract manager for some of the concessionaire contracts.

• Act as Officer-in-Charge to handle day-to-day matters in the absence of the Senior Facilities Management Officer/Head of CSLI.

• Perform other related duties as required.

Minimum Requirements • Advanced university degree in civil engineering, architecture or related fields.

• Seven years of work experience in facilities management, including maintenance contracts.

• Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies • Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions, is desirable.

• Length and relevance of experience in facilities management, maintenance and technical systems for very large office premises, particularly in Italy.

• Length and relevance of experience in managing complex structural issues of large buildings.

• Relevance of experience with the European facilities management environment, including knowledge of relevant laws also in the field of Work Safety and Security.

• Relevance of experience with procurement of outsourced facilities management services.

• Extent and relevance of experience in reading architectural layouts, interior design and maintenance related issues in large office buildings.

• Knowledge of the UN system rules, policies and practices related to procurement of outsourced facilities management is considered an asset.

• Working knowledge (proficient - level C) of Italian is considered a strong asset.

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

A competitive compensation and benefits package is offered.

For information on UN salaries, allowances and benefits, click on the following link: Other benefits, subject to eligibility, include: • Dependency allowances • Rental subsidy • Education grant for children • Home leave travel • 30 working days of annual leave per year • Pension fund entitlements under the UN Joint Staff Pension Fund • International health insurance; optional life insurance • Disability protection FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce.

This includes: • elements of family-friendly policies • flexible working arrangements • standards of conduct.

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