Facilities Specialist - Caronno & Villanterio Bardi

Facilities Specialist - Caronno & Villanterio
Bardi
Emilia Romagna, Bardi

TAPI is the leading international supplier of active pharmaceutical ingredients (APIs). With the industry's broadest portfolio including over 350 API products, we are the go-to global supplier for APIs, supporting 80% of top 50 global pharmaceutical companies. We are proud of our reliable history in the generic API industry dating back over 80 years, and the fact we are considered to be one of the most trusted API suppliers. Our employees are at the core of our success. TAPI employs more than 4, 000 professionals at 14 sites worldwide, with state-of-the-art production facilities located in Italy, Hungary, the Czech Republic, Croatia, Israel, Mexico, and India. Main responsibilities and activities In the Facility function, we are looking for a brilliant profile reporting to the Site Engineering & Maintenance Head with the following responsibilities and activities for Caronno Pertusella (VA) and Villanterio (PV) sites: Responsible for both strategic planning and day-to-day Facilities activities including but not limited to soft maintenance, cleaning, pest control, gardening, landscaping, catering, food and beverage, vending machine, fleet car management, laundries, technical clothing, stationery, printers' management, space management, etc. Manage stakeholders in line with contract KPI's to sustain and or increase level of services while seeking cost improvements where applicable. Guarantee housekeeping within the site. Supervise and coordinate work of contractors. Calculate and compare costs for required goods or services to achieve maximum value for money. Ensure the office buildings meet health and safety requirements and that facilities comply with legislation. Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies. Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences. Assist during audit process and provide audit reports with proper justification wherever required. Oversee and manage the capital & operational budgets. Ensure monthly invoicing is done on time as per agreed timelines and taken signoff from respective leads. Ensure Quality and GMP guidelines by training and implementing down the line. Ensure adherence to Company Standard Operating Procedures. Support in the development and delivery of Service Plans and Key Work Objectives to meet ongoing and changing needs of stakeholders, clients, and customers. Review the current service supplier schedules and identify areas for improvement, working with the incumbent suppliers to create revised processes and schedules with clear all year-round improvements. Report on SLAs/KPIs in conjunction with the FM team. Assist with the preparation of contract documentation for Request For Information (RFI)/Request For Proposal (RFP). Support the FM management team in the preparation and management of budgets. Interaction with other departments through the sharing of good practice and providing advice as necessary in a professional capacity. Undertake other duties within the scope of the Facilities function as requested by the Head of Facilities Management. Requirements Qualification/Experience Bachelor's degree or equivalent, with preference given to those with a degree in Facility Management, Logistics, or Engineering. 2-3 years' experience in Facility management services/business-oriented industries. Minimum of 2 years' experience of managing outsourced Facility contract management. Experience managing projects and working in international companies. Experience within a pharmaceutical company, food company, or manufacturer preferred. Experience managing company general services in international companies. High level of GMP knowledge and practices. Skills Ability to create strong networks within a matrix organization. Proactive, well organized, and flexible. Excellent written and oral communication skills, including the ability to effectively communicate at all levels. Medium to High level of written and spoken English. Strong working knowledge of Microsoft Office. Strong level of customer-focused experience. Team player, service-oriented, supportive. Assertiveness and determination to achieve results. Flexible to meet the requirements of the customer and business. What we offer? We try to take care of our employees, offering them small and large benefits. By way of example: Ticket Restaurants for each working day. Working flexibility for Caregivers and parents. Recognition Program. Welfare Platform. Highly inclusive and multicultural working environment. Continuous learning and development programs (with full access to LinkedIn Learning). Type of contract: long-term contract. Location and working program Will be responsible for overseeing activities in both Caronno Pertusella (VA) and Villanterio (PV), with a primary office location in Caronno Pertusella from Monday to Friday. Teva's commitment to equal opportunities Teva is committed to equal opportunities in the world of work. Our global policy requires equal employment opportunities to be provided regardless of age, race, religion, health, identity, gender expression, protected categories or any other legally recognized status that is entitled to protection under applicable laws. J-18808-Ljbffr