Facility Coordinator
Join the movement and find new inspiration. We have exciting opportunities for you as:Facility Coordinator (M/F/D) at Kia Italia in Milan, Italy. Kia is, together with its sister brand Hyundai, the fifth-largest automotive company in the world.
Since its foundation in 1944, Kia has been a significant player in the booming automotive industry, not only in South Korea but worldwide.
People drive KIA cars in about 180 countries. At Kia, the best and brightest employees contribute their different perspectives and knowledge to innovative and creative mobility solutions.
The company fully supports its workers through policies that outline clear goals that include a free and creative working environment.
We offer all-out support to realize a creative corporate culture, one in which people can lead a happy work-life balance. The Facility Coordinator is responsible for overseeing and managing all aspects of Kia Italia's general affairs, including facilities management, office administration, and vendor management. The Facility Coordinator plays an important role in maintaining the efficiency and functionality of Kia Italia's physical infrastructure and in ensuring the functioning of the workplace in compliance with the actual law and administrative processes. Reporting to the People & Organization Director, the Facility Coordinator collaborates with various departments to ensure smooth operations and a conducive work environment.
Your Mission: She/he will be in charge of facility and property management with the following main responsibilities:1 - General:Responsible contact person to all administration itemsPurchasing of parts, goods and materials regarding general affairs (.
stationary, beverages, coffee machines)Check and coordination of sorting out invoices regarding GA related orders and materials2 - Facility Management and Real Estate Management:Technical building management: Negotiation and conclusion of essential contracts regarding facility maintenance (.
ventilation, cooling, heating, doors, elevators, electronical equipment)Vendor management and maintenance program managementPlanning and decision of building repairInfrastructural building management: Negotiation, conclusion and quality management of essential contracts/ outsourced support regarding security, receptionists, housekeeping, cleaning, cateringPlanning of work place equipmentCommercial building management Being the contact person to tenantsLease contract managementYearly accounting of service chargesNegotiation and conclusion of essential insurances (building liability, public liability, electronical equipment, facilities, accidents)Negotiation and conclusion of contracts regarding service / delivery of beverages and stationary3 - Energy & Utilities Management:Energy providers and contract management Energy diagnosis4 - Travel management:Selection and management of the travel agencyCompany referent for the related training and issue 5 - Insurance company program: coverages related to company buildings, injuries, All Risks, Travel etc.
: Tender for Insurance brokerCompany referent for the managed coverages Proposal of potential savings and new opportunities6 - Mobility Management:Management of consultants and providers Collection of data and information from employeesDocumentation drafting and reviewing7 - Budget:Define the year BDGPeriodical checking with the Company controllerInvoices management 8 - CSR activities dedicated to employees9 - Violation / Fines management10 - Agreement with other companies to grant Kia Italia's employees better conditions11 - GDPR: management of the privacy issueYour Talents:University degree in Engineering or other relevant degreePrevious experience in similar rolesItalian and English: fluent, spoken and writtenMS-office proficientRegulatory, real estate and financial knowledgeAble to think out of the box and find effective solutionsPeople management and team working skillsOperational leadership and efficiencyThe ideal candidate is comfortable in working in cross cultural environment and s/he shows a desire to improve the status quo with a positive "can do" attitude and enthusiasm for the automotive market. Strongly goal-oriented, s/he has team working, communication, public speaking, reliability and organizational skills with good negotiation ability. Contractual grade: First Level CCNL or above. The offer is addressed to people of both genders in compliance with Legislative Decree n. 198/2006. The interested candidates should send a detailed resume providing explicit authorisation of Personal Data Treatment (GDPR - Regulation EU 679/2016).
We also recommend to mention whether a work permit/visa to live and work in the country of recruitment is required.
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