Facility Specialist - Rho Rho

Facility Specialist - Rho
Rho
Lombardia, Rho

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Facility Specialist - Rho Date: Feb 7, 2025

Location: Rho, Italy, 0000

Company: Teva Pharmaceuticals

Job Id: 58807

Who we areTAPI is the leading international supplier of active pharmaceutical ingredients (APIs).

With the industry's broadest portfolio including over 350 API products, we support 80% of top 50 global pharmaceutical companies.

Our reliable history in the generic API industry dates back over 80 years, making us one of the most trusted API suppliers.

TAPI leads the industry based on our experience, expertise, technologies, and exceptional customer service.

Our employees are at the core of our success.

Headquartered in Israel, TAPI employs more than 4, 000 professionals at 14 sites worldwide, with state-of-the-art production facilities in Italy, Hungary, the Czech Republic, Croatia, Israel, Mexico, and India.

Our significant ongoing investment in R&D generates a steady flow of APIs, enabling timely introduction of new products to market.

Mission and main PurposesThe Facilities Specialist is responsible for the management of services and processes that support the core business of our organization.

He/she ensures that the organization has the most suitable working environment for its employees and their activities, focusing on using best business practices to improve efficiency by reducing operating costs while increasing productivity.

Main responsibilities and activitiesIn the Facilities Department, we are looking for a brilliant profile reporting to the Site Engineering & Maintenance Head with the following responsibilities and activities:

Responsible for both strategic planning and day-to-day Facilities activities including soft maintenance, cleaning, pest control, gardening, landscaping, catering, food and beverage, vending machine, fleet car management, laundries, technical clothing, stationery, printers' management, and space management. Manage stakeholders in line with contract KPIs to sustain and/or increase level of services while seeking cost improvements where applicable. Guarantee housekeeping within the site. Supervise and coordinate the work of contractors. Calculate and compare costs for required goods or services to achieve maximum value for money. Ensure that office buildings meet health and safety requirements and that facilities comply with legislation. Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies. Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences. Assist during the audit process and provide audit reports with proper justification wherever required. Oversee and manage the capital & operational budgets. Ensure monthly invoicing is done on time as per agreed timelines and obtain signoff from respective leads. Ensure Quality and ISO certifications by training and implementing ISO down the line. Ensure adherence to Company Standard Operating Procedures. Support in the development and delivery of Service Plans and Key Work Objectives to meet ongoing and changing needs of stakeholders, clients, and customers. Review the current service supplier schedules and identify areas for improvement, working with incumbent suppliers to create revised processes and schedules with clear all-year-round improvements. Report on SLAs/KPIs in conjunction with the FM team. Assist with the preparation of contract documentation for Request For Information (RFI)/Request For Proposal (RFP). Support the FM management team in the preparation and management of budgets. Interact with other departments through the sharing of good practice and providing advice as necessary in a professional capacity. Undertake other duties within the scope of the Facilities function as requested by the Head of Facilities Management. RequirementsQUALIFICATIONS/EXPERIENCE: Bachelor's degree or equivalent, preferably in Facility Management, Logistics, or Engineering. 2-3 years' experience in Facility management services/business-oriented industries. Minimum of 2 years' experience managing outsourced Facility contract management. Experience managing projects and working in international companies. Experience within a pharmaceutical company, food company, or manufacturer preferred. Experience managing company general services in international companies. High level of GMP knowledge and practices. SKILLS: Ability to create strong networks within a matrix organization. Proactive, well organized, and flexible. Excellent written and oral communication skills, including the ability to effectively communicate at all levels. Medium to high level of written and spoken English, fluent in Italian. Strong working knowledge of Microsoft Office. Strong level of customer-focused experience. Team player, service oriented, supportive. Assertiveness and determination to achieve results. Flexible to meet the requirements of the customer and business. What we offer? We take care of our employees, offering them small and large benefits.

By way of example:

CanteenWorking flexibility for caregivers and parentsCoffee KeyRecognition ProgramWelfare PlatformHealth agreement with medical centers of excellenceHighly inclusive and multicultural working environmentContinuous learning and development programs (with full access to LinkedIn Learning!

)Type of contract: long-term contract.

Location and working programRho (MI), from Monday to Friday.

Teva's commitment to equal opportunitiesTeva is committed to equal opportunities in the world of work.

Our global policy requires equal employment opportunities to be provided regardless of age, race, religion, health, identity, gender expression, protected categories, or any other legally recognized status that is entitled to protection under applicable laws.

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