Finance & Operations Specialist Milano

Finance & Operations Specialist
Milano
Lombardia, Milano

Finance & Operations SpecialistLocation: Milan, ItalyEmployment Type: Full-timeStart date: April 2025To support our growth, we are looking for a Finance & Operations Specialist to work closely with our Chief Operations Officer (COO) and drive process digitalization, financial reporting, and operational efficiency.

DISCLAIMER before you read Don't meet every single requirement? Studies show that great candidates often don't apply unless they meet every single qualification.

At PhotonPath, we believe that skills can be learned, and potential is just as important as experience.

If you're excited about this role but unsure whether you fit all the criteria, we strongly encourage you to apply.

You might be the perfect fit in ways you haven't imagined yet!Your Role & ResponsibilitiesAs a Finance & Operations Specialist, you will play a cross-functional role covering different areas across the organization:Finance & AdministrationOversee and support the digitalization of administrative workflows, including billing cycles (AR/AP), treasury, procurement, warehouse management, and payment automation. Maintain and supervise our ERP system, ensuring process efficiency and intervention when needed. Liaise with external consultants (accountants, legal advisors, HR consultants, compliance specialists). Support budgeting, financial planning, and investment analysis, ensuring accurate forecasting and data-driven decision-making for company growth. Prepare monthly and quarterly finance reports to support controlling and decision-making. Assist the COO with investor relations and company reporting. Operations & LogisticsCoordinate logistics and supply chain flows, mapping processes and integrating them into the ERP system. Manage shipments and track orders from suppliers and to customers. Support the implementation of ISO 9001 certification and supplier/customer monitoring systems. Conduct cost analysis for new products, collaborating with suppliers and the R&D team to optimize technology choices and maximize profit margins. Evaluate and coordinate the search for a new operational site, assessing location, budget, compliance, and facility management providers. What We're Looking For1-3 years of experience in at least one of the core areas listed above (finance, operations, logistics, ERP/digitalization, or business administration). Strong analytical mindset with the ability to structure and optimize processes. Hands-on approach, problem-solving skills, and adaptability in a fast-growing tech environment. Fluent in English (written & spoken) – must be comfortable in an international business environment. Familiarity with ERP software, financial reporting, and supply chain tools is a plus. Experience with AI-powered productivity tools (e. g. , automation, data analysis, workflow optimization) is appreciated. Soft Skills We ValueProactive & hands-on approach – You don't wait for instructions; you take ownership, anticipate challenges, and drive initiatives forward.

You thrive in a fast-paced environment where problem-solving and execution are key. Adaptability & flexibility – You are comfortable with changing priorities and an evolving organizational structure, typical of a scaling startup.

You embrace challenges and quickly adjust to new processes, tools, and business needs. Curiosity & willingness to learn – You are open to new technologies and eager to enhance processes with innovative tools. Analytical mindset – You're comfortable working with numbers, identifying trends, and making data-driven decisions. Communication & collaboration – You can effectively interact with internal teams, external consultants, and stakeholders. Attention to detail & organizational skills – You can handle multiple tasks while maintaining accuracy and efficiency. About PhotonPathAt PhotonPath, we wake up every day with a mission: to enable an informed and connected world. We are a European-based designer, manufacturer, and vendor of integrated photonics-based components and subsystems.

Founded in 2019 as a spinoff of Politecnico di Milano, we are headquartered in Milan and Trento (Italy), where our offices, R&D Lab, and manufacturing facilities are located. We are a fast-growing company, backed by a solid parterre of investors and industrial partners who share our vision and support our scale-up.

We aim to become a global reference in the integrated photonics industry by delivering groundbreaking solutions in fast-growing markets, leveraging our unique technology suite. At PhotonPath, we always seek talented individuals who want to join our team and make a real impact.

If you're ready to be part of a dynamic and innovative environment, we'd love to hear from you!What can you expect? We adopt a lean organizational approach; every person counts and makes a difference in achieving goals.

As a result, you will be surrounded by people enthusiastic about learning new things every day, extending their skills beyond their comfort zone, and proactively handling responsibilities without direct supervision.

Furthermore, we like maintaining a friendly and inclusive environment where open feedback and discussion of problems are always welcome and encouraged. We believe that face-to-face interaction promotes and accelerates the sharing of ideas and coordination.

Since this position requires frequent alignment between all team members, a significant part of the activities occur in presence. Remote working is possible depending on the type of ongoing activities. What We OfferAt PhotonPath, you'll be working in one of the most complex and hottest industries of the moment: semiconductors and integrated photonics.

This is a field where deep-tech innovation is shaping the future, and you'll have the opportunity to grow within a cutting-edge company at the forefront of this revolution with a privileged observatory to the future market trends in the next 5-10 years. We believe a startup is the best playground for learning and growing at 10x speed.

This role offers a unique opportunity to gain hands-on experience across multiple areas, working closely with leadership in a high-tech, fast-scaling environment. Depending on your skills and interests, you'll have the chance to evolve into more specialized or leadership roles as the company grows. Our Benefits & PerksCompetitive salary – We recognize and reward talent. ESOP (Employee Stock Ownership Plan) – Grow with us and be part of our success. Corporate welfare plan – Supporting your well-being beyond the paycheck. Health insurance – We've got you covered. Continuous learning & training – Access to resources and mentorship to boost your skills. Dynamic startup environment – Work in a place where your ideas and contributions have a real impact.

Ready to accelerate your career?

Join us at PhotonPath and be part of something exciting!Selection processWe value efficiency and respect for everyone's time, so we aim to keep our selection process as lean and straightforward as possible while ensuring a thorough evaluation. Here's what to expect:Application Submission: Apply through LinkedInInitial Screening and HR Interview: If your application passes the initial screening, you will have a first interview with our COO to discuss your background, expectations, and motivations. Face-to-Face Meeting: If we're a good match, we'll invite you to our office to meet the team, explore the work environment, and engage in a final interview with the PhotonPath executive team. We aim to provide feedback at every stage of the process, with a maximum response time of one week after each step.

You'll receive results and personalized feedback to ensure transparency throughout your journey with us. ApplicationsTo send your resume, please click on the button "Apply.

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